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Receptionist/Administrative Assistant
Job
Knight Fire & Security
Riviera Beach, FL (In Person)
$39,520 Salary, Full-Time
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Job Description
Receptionist/Administrative Assistant Knight Fire & Security - 4.2 Riviera Beach, FL Job Details Part-time | Full-time $18 - $20 an hour 3 hours ago Qualifications Microsoft Outlook Interpersonal skills Phone communication High school diploma or GED Typing Manual handling
Full Job Description Summary:
(Full-Time) The Receptionist is expected to have the switchboard open and operating promptly at 8:00 a.m. and throughout the day until 4:30 p.m. Relief switchboard coverage will be provided for a 30 minute lunch as well as morning and afternoon breaks of 10 minutes each. The Receptionist should work with relief coverage to determine appropriate times for lunch and breaks. ( Part-Time) The receptionist would work eitherMorning Shift:
8:00 a.m. to 12:00 p.m. orAfternoon Shift:
12:30 p.m. to 4:00 p.m. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.- Professionally administer all incoming calls
- Answer telephone calls, give information to callers, take messages, or transfer calls to the appropriate individuals.
- Greet guests in a professional, friendly, hospitable manner, handle their inquiries, and direct them to the appropriate people according to their needs.
- Open and close visitor area (locking doors, closing blinds, turning off lights).
- Proficiency in MS Office (Word, Excel, Outlook, Access).
- Set up and maintain paper and electronic filing systems for records, correspondence and other materials.
- Receive weekly time sheets from personnel and organize them by employee number. Separate leased labor time sheets by vendor. Submit spreadsheets of leased labor employees to vendors.
- Receive leased labor vendor invoices and verify that they match the spreadsheet previously submitted.
- Post leased labor time to the jobs in ComputerEase.
- Type memos, correspondence, reports, and other documents.
- Receive incoming mail and packages and distribute it to the appropriate people.
- Perform a variety of clerical duties.
Qualification/Requirements:
- Excellent phone etiquette
- Excellent verbal communication skills
- Punctual
- Able to work with minimum supervision
- Should be customer service driven
- Able to multi-task
- Professional appearance Education/Training/Experience
High School Diploma or GED Work Environmental & Physical Demands:
The characteristics described below are representative of those encountered while perform the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.- While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls.
- Must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.
- Overtime may be necessary as workloads dictate.