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Front Desk Receptionist
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Larec Roofing & Construction LLC
Mason City, IA (In Person)
$35,880 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks. Your energetic approach and organizational skills will ensure smooth daily operations, creating a positive first impression for visitors and clients alike. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment. Responsibilities Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring they feel welcomed and valued Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office Handle data entry, filing, and document proofreading to maintain accurate records and support office workflows Assist with office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software Provide customer support by addressing inquiries, offering information about services, and resolving issues with a positive attitude Support administrative functions including typing correspondence, managing office emails, and maintaining organized files Skills Proven experience in office management, clerical duties, or as a receptionist in a professional setting Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Strong organizational skills with the ability to multitask effectively in a busy environment Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support Bilingual abilities are highly desirable to serve diverse client needs effectively Familiarity with medical or dental receptionist duties is a plus, including calendar management and patient communication Attention to detail for proofreading documents, data entry accuracy, and filing systems Ability to prioritize tasks efficiently using time management techniques and demonstrate strong organizational skills Personal assistant experience or experience supporting office operations will be advantageous Quickbooks invoicing Join us as a Front Desk Receptionist where your positive energy and organizational prowess will make a meaningful impact every day! This role is perfect for someone eager to grow their administrative skills while providing outstanding service in a vibrant work environment.