Secretary/Receptionist

Job Summary We are seeking an organized Secretary/Receptionist to join our team. You will be the welcoming face of our organization, providing front desk support and administrative assistance. Your energy, professionalism, and multitasking skills will ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. This position offers an exciting opportunity to develop your office management expertise while contributing to a lively and supportive work environment.

Responsibilities include:

Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly; Manage multi-line phone systems with professionalism, directing calls efficiently and courteously; Handle incoming correspondence, including emails, mail, and packages, with accuracy and timeliness; Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents; Support calendar management by scheduling appointments effectively; Perform data entry tasks using computer skills to update records; Assist with clerical duties including managing office supplies; Provide customer support by addressing inquiries with phone etiquette and professionalism; Support bookkeeping activities using software for basic financial recordkeeping; Manage office tasks such as organizing files, maintaining supplies, and supporting personal assistant duties as needed.

Skills required:

Proven experience in front desk operations and office administration with organizational skills; Excellent communication skills; Proficiency with multi-line phone systems and online computer applications; Strong typing skills with high accuracy; capable of quick data entry and proofreading documents effectively; Knowledge of clerical procedures including filing, data entry, and document management; Exceptional customer service skills with a friendly demeanor and professional phone etiquette; Experience in office management tasks such as calendar management and general administrative support; Ability to prioritize tasks efficiently using time management techniques in a fast-paced environment; Personal assistant experience or familiarity with office support roles enhances suitability for this position Join us to be part of a lively team where your organizational talents can show. This role is for motivated individuals eager to grow their administrative skills every day.

Pay:

$15.00 - $20.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person