Secretary I-Receptionist

WARREN COUNTY PUBLIC SCHOOLS

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JOB TITLE

Secretary II - Student Data Specialist

JOB CLASS CODE

8771

CLASSIFIED/CERTIFIED:

Classified

REPORTS TO

Principal

SALARY SCHEDULE

130

FLSA STATUS:

Non-Exempt

REQUIRED QUALIFICATIONS

High school diploma or G.E.D. Certificate

DESIRED QUALIFICATIONS

Infinite Campus knowledge/experience Demonstrates knowledge of computer operations and functions Has knowledge of basic record keeping techniques Has experience in a diverse workplace

SCOPE OF RESPONSIBILITIES

Performs a variety of responsible secretarial and clerical duties to assist a designated supervisor, including but not limited to Principal, Guidance Counselor or program supervisor; relieves supervisor of routine administrative details and general secretarial and clerical tasks

PERFORMANCE RESPONSIBILITIES & EVALUATION CRITERIA

Performs a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed Assists with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information Types and prepares a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures Greets visitors and answers phone calls; answers questions, provides information or directs individuals to appropriate department or District employee; opens, sorts and distributes mail and written communications Schedules appointments and meetings with students, parents, teachers, vendors and the general public Assists students with registration, orientation and student records; request records for new students and distributes records of withdrawn students to appropriate school Performs research, computes and compiles information and prepares statistical reports Prepares and maintains records, reports, files and lists related to students, personnel, budgets, student records and attendance, as required Types from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofreadS and edits materials Coordinates and schedules and meetings; serves as receptionist and a contact and reference source for staff, students, parents and the public Provides information over the phone or in personal contacts with parents, students or school personnel

WARREN COUNTY PUBLIC SCHOOLS

as appropriate; routes calls to appropriate personnel as necessary Operates a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator Communicates effectively both orally and in writing Performs advanced-level secretarial duties requiring independent judgment and analysis Works independently with little direction Performs other related duties as assigned

PHYSICAL DEMANDS

The work is performed while sitting, standing or walking and requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, crawling, climbing, reaching, with the ability to lift, carry, push or pull light weights.

TERMS OF EMPLOYMENT

Number of days worked will be determined by the current school calendar adopted by the Warren County Board of Education. Salary shall be commensurate with adopted classified personnel salary schedule. Leave accrual will be as stated in Board Policy

EVALUATION

Performance of this job will be evaluated in accordance with the provision of Warren County Board of Education policy on evaluation of classified/certified personnel. Evaluations will be conducted by the Principal.. WCBOE 7/15/2024