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Receptionist
Job
Robert Half
Louisville, KY (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented and welcoming Receptionist to support a nonprofit organization in Louisville, Kentucky. This Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping daily front desk operations running smoothly. The role includes managing incoming communications, handling mail and donations with care, and providing dependable onsite administrative support during regular weekday business hours.
Responsibilities:
- Serve as the first point of contact by greeting guests, answering a multi-line phone system, and connecting callers with the appropriate staff members.
- Manage incoming and outgoing mail, including sorting, distributing, and processing checks and other contributed funds accurately and securely.
- Maintain an organized reception area that creates a positive and welcoming experience for visitors and team members.
- Provide day-to-day administrative support such as filing documents, monitoring office correspondence, and assisting with general front desk tasks.
- Coordinate visitor arrival procedures and direct guests to the correct meeting locations or internal contacts.
- Use Microsoft Office and Outlook to manage communications, track information, and support routine clerical activities.
- Assist with office coordination coverage as needed to help maintain smooth onsite operations during staffing changes. Requirements
- Previous experience in a receptionist, front desk, or administrative support role.
- Proficiency with Microsoft Office and Microsoft Outlook in an office setting that requires close attention to detail.
- Ability to manage a multi-line phone system while maintaining accuracy and courtesy.
- Strong interpersonal skills with the ability to welcome visitors and communicate clearly with callers and staff.
- Experience handling mail, filing, and other administrative support duties with close attention to detail.
- Comfortable working onsite Monday through Friday during standard business hours.
- Ability to handle sensitive items such as checks and contributions responsibly and confidentially.