Front Desk Coordinator

Jobs › Boston, MA › Front Desk Coordinator Robert Half Front Desk Coordinator Boston, MA Apply Description We are looking for an experienced Front Desk Coordinator to support daily reception and guest services for a busy corporate environment. This long-term contract position is ideal for someone who brings professionalism, sound judgment, and a calm, service-focused approach when interacting with visitors and internal teams. The role combines front desk coverage, conference room coordination, and administrative support to help maintain an organized and welcoming workplace experience.

Responsibilities:

• Welcome visitors and employees at the front desk, verify identification, manage check-ins, and direct guests to the appropriate destination.
• Provide concierge-style support by assisting with arrivals, handling personal items such as coats or bags, and ensuring a smooth experience for corporate guests.
• Coordinate meeting space usage by managing conference room bookings, confirming availability, and helping rooms stay prepared for scheduled events.
• Support reception operations by responding to multi-line phone inquiries, monitoring communications, and routing messages accurately.
• Handle day-of meeting requests, including arranging catering and addressing time-sensitive support needs from clients or internal stakeholders.
• Prepare and distribute daily office updates or bulletins to keep staff informed of relevant schedules and activities.
• Maintain organized administrative records through accurate data entry, email correspondence, and file management.
• Use Microsoft Outlook and other standard office applications to manage calendars, appointments, and routine administrative tasks. Requirements
• At least 3 years of experience in a front desk, receptionist, concierge, or similar client-facing administrative role.
• Proven ability to work effectively with corporate visitors while maintaining a courteous and composed demeanor.
• Experience handling a multi-line phone system and managing incoming calls with accuracy and discretion.
• Proficiency with Microsoft Outlook, along with working knowledge of Microsoft Word and Microsoft Excel.
• Strong organizational skills with the ability to manage schedules, appointments, and conference room reservations effectively.
• Solid written and verbal communication skills for guest interaction, email correspondence, and internal coordination.
• Comfortable working in a business environment and presenting a dependable image at all times.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) . Active Filters Front Desk Coordinator Boston, MA Clear All Apply