Jobs › Fall River, MA › Site Receptionist People Incorporated Site Receptionist Fall River, MA Apply This position is for 1 month, possibility of Per Diem after that

SUMMARY:

The Site Receptionist is responsible for supervision and oversight of the reception area and the front office of People Incorporated?s main office at 4 South Main Street in Fall River, in addition to performing reception and office work in support of the Agency.

ESSENTIAL FUNCTIONS

Operate multi-line telephone system, including answering and screening calls. Unlock and lock the main building door every day. Receive and send faxes to the appropriate person and/or division and program. Monitor and respond to two email accounts. Manage operation and flow of front reception area to include mail systems, deliveries, visitors, replacement badge requests, room bookings, swag requests, and applicant inquiries. Greet and/or screen visitors and employees and notify appropriate person of the visitor?s or employee?s arrival. Document and relay messages when appropriate. Maintain and update the marquee in the lobby area. Update room calendars based on requests, availability, and room capacity, ensuring the room calendars are updated at all times to avoid overbooking. Be available to support the check-in process of certain meetings. Place orders for various departments and assist in stocking supplies. Manage the stock of first aid supplies for the Agency and check the main building first aid kits monthly. Ensure the sharps container is at a level that is acceptable and request disposal when necessary. Perform clerical functions in support of the Human Resources department, including updating data, filing, scanning, making calls, submitting payment vouchers, following up with employees/applicants, conducting reference checks, conducting document review, and copying. Respond to internal/external department inquiries regarding forms. Coordinate with appropriate staff and the Director of Human Resources to assure front reception area is staffed during normal business hours. Occasionally work after normal business hours to support evening orientation. Drive personal vehicle to make purchases or conduct essential errands for the HR team as needed. All other duties as assigned by supervisor.

QUALIFICATION REQUIREMENTS

You must perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The qualifications listed below are representative of the knowledge, skill and/or ability required. Knowledge obtained through attainment of a high school diploma or equivalent Skill in secretarial/office functions, including, but not limited to, typing and computer operations Skilled in Microsoft Word, Excel, and Outlook Valid driver?s license and ability to drive for work purposes Skill in organization, prioritization, and working independently Ability to perform office functions, including, but not limited to, multi-line telephone operation Ability to communicate and work with others cooperatively Ability to multi-task A qualifying criminal background check, driving record, and a valid driver?s license are required.

WORK ENVIRONMENT

The work environment characteristics below are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Noise level is that of office, hospital, community, and home settings Business-related travel is required

PHYSICAL DEMANDS

The work environment characteristics below are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions. Active Filters Site Receptionist Fall River, MA Clear All Apply