Receptionist

We are looking for a detail-oriented Receptionist to support daily front-office operations for a civil engineering office in Salem, Ohio. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and keeping office workflows organized. The role offers a steady weekday schedule and requires an individual who can balance guest services, document preparation, and general office coordination.

Responsibilities:

• Welcome visitors, confirm their identity as needed, and guide them to the appropriate staff or meeting areas.
• Manage incoming calls through a multi-line phone system and ensure messages or inquiries are routed accurately and promptly.
• Create and format business documents such as correspondence, reports, technical specifications, and legal descriptions using Microsoft Word.
• Carry out day-to-day administrative support tasks, including scanning, copying, filing, and processing office documentation.
• Maintain office supply inventory levels and coordinate replenishment to keep the workplace running efficiently.
• Support project administration by organizing files, preparing binders or plan sets, and maintaining both electronic and hard-copy records.
• Coordinate outgoing shipments, receive deliveries, and track project-related packages or submittals to ensure timely handling.