Receptionist - Administrative Support

Receptionist - Administrative Support MacAllister Machinery - 4.0 Grand Rapids, MI Job Details Full-time 18 hours ago Qualifications Computer operation Operator switchboards Phone communication Computer literacy Greeting customers Filing Mail distribution Scanning Phone call screening Credit card payment processing High school diploma or GED Cash register operations Accounting data entry Mail management Desktop applications Document imaging Telephone systems Mail processing Productivity software Ordering supplies 2 years Time & attendance systems Physical document handling Entry level Payroll record maintenance Office record organization Full Job Description Description Objective The receptionist is responsible for answering the main switchboard and forwarding calls to the appropriate person as well as paging that person if they are not available at their workstation. Greets customers as they come in. Receptionist sorts all mail and puts it in the appropriate mail folder for delivery.

Responsibilities:

Switchboard:

Answer incoming calls and forward them to the correct department or person

Mail:

open and sort all mail; sending it to correct mail folders for delivery

Filing:

put invoices in numeric and alphabetical order Make sure all memos and job postings get sent to the correct person for posting Enter time cards/payroll for the entire branch Complete the Send it Back Report for HEQ and TES shops on Mondays Code all outside and monthly vendors invoices Scan and attach invoices and other documents to service work orders and part documents Enter daily bin counts when help in the warehouse is required Maintain the cash drawer Fill in for the administrative assistant when needed Order and maintain the novelty inventory and accounts Help with special projects

Qualifications:

Knowledge, skills and abilities typically acquired through a high school education Ability to answer phones and learn to operate a switchboard Knowledge using a PC with experience using Microsoft Office Ability to run Cat Access and credit card transactions Knowledge on the cash drawer system Unify Three At least 2 years experience of time keeping experience Must have a pleasant voice and attitude and answer phones with courtesy The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands. All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.