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Office Assistant
Job
Robert Half
Saint Paul, MN (In Person)
Full-Time
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Job Description
We are looking for a dependable Office Assistant to support daily front-office operations for a Contract position in Saint Paul, Minnesota. This role serves as a key point of contact for visitors, drivers, and customers by providing courteous assistance, managing incoming communications, and keeping administrative tasks organized. The ideal candidate is comfortable handling reception duties, document processing, and scheduling-related support in a fast-paced office setting.
Responsibilities:
- Welcome visitors and respond to the doorbell promptly, ensuring each guest is directed to the appropriate contact or area.
- Sort, distribute, and manage incoming and outgoing mail to keep office communications moving efficiently.
- Assist clients with semi-truck parking coordination by booking spaces, making cancellations, and explaining the reservation process clearly.
- Answer inbound phone calls and provide helpful information or route inquiries to the correct team member.
- Support current customers with routine questions and deliver attentive, friendly service during each interaction.
- Scan and organize documents accurately to maintain accessible and up-to-date office records.
- Provide general clerical assistance, including data entry, filing, and other administrative support as needed.
- Work closely with internal team members to become knowledgeable about office procedures and service-related processes.