Registrar/Receptionist

Registrar/Receptionist Minnetonka Center for the Arts Wayzata, Minnesota The Registrar/Receptionist is responsible for reception and a variety of administrative duties: Manage the front desk. Greet and provide information to students, members and the general public. Responsible for the telephones, voice mail and email. Announce visitors for appointments. Disseminate keys as required. Receive and distribute packages. Maintain a clean and orderly appearance. Receive registrations by phone, fax, email, on-line or in person. Promptly record all registrations according to established systems. Monitor and track class sizes according to published minimums and maximums. Maintain enrollment summaries including cancelled, going and full classes. Prepare class lists for each class at the start of a session. Prepare enrollment reports as required. Perform daily posting and reconciliation of receipts. Serve as a central resource for information relating to room scheduling, class changes, class cancellations, deadlines and event dates. Collect and enter all fees including material, model, and production. Process exhibit and retail sales. Provide administrative support to staff as needed. Manage building access and security. Open and close according to policy and procedures. Receive new and renew existing memberships by phone, email or in person. Promptly record all memberships according to established systems. Send out membership acknowledgment letters weekly. Maintain and update attendance records at the completion of each session and gallery opening event. Assist with catalog production. Maintain and update database records.

POSITION REQUIREMENTS

Undergraduate degree Previous administrative experience preferred Excellent communication and people skills Detail oriented Flexible and good under pressure Excellent computer skills, Raiser's Edge preferred Work will be performed in an office. Slight physical activity requiring the lifting of objects weighing 20 pounds or more. Able to sit for long periods. 5 days per week. Schedule includes Tuesday and Thursday evenings until 9:30PM (start time is negotiable).

COMPENSATION

Salary commensurate with experience and aligned with MN Council of Nonprofits Salary Survey.

Benefits include:

Health, Life/ADD and Long-term Disability insurance at no cost! PTO and $1,000 per year tuition benefit. Job Information

Job Category:

Administrative / Support

Salary:

$18.00 - $22.00 Per Hour

Education:

Bachelor's Degree

Experience:

2 - 5 years

Position Type:

Full Time