Receptionist Burkhardt Law Firm St. Louis, MO Job Details Part-time From $31,200 a year 1 day ago Benefits Paid time off Qualifications Microsoft Outlook Scanning High school diploma or GED Attention to detail Appointment scheduling Full Job Description Our West County Law Firm has a position available for a receptionist. The candidate for this position should understand the importance of their role - they are the first point of contact when our clients reach out for our assistance. We want someone who cares about their position and truly wants to help our clients and staff. Due to the nature of our work, confidentiality and attention to detail is crucial. At the current time, the position is in office 38 hours a week, Monday through Friday, 9am to 5pm. Monday and/or Wednesday would be starting later or ending earlier.

Essential duties and responsibilities:

Provide general administrative assistance to attorneys and paralegal Greet and process all clients professionally and with a pleasant demeanor, determining their needs and routing appropriately Process client payments through firm's POS application Professionally, courteously and promptly answer incoming telephone calls, triaging and directing callers to appropriate party or taking accurate, detailed messages Manage voicemail messages: documenting, forwarding messages and returning calls Ensure all correspondence, telephonic and email, are logged accurately in the firm's software system when necessary Schedule and confirm appointments, and assist with managing our very complex calendar Receive, log, and process all incoming and outgoing mail Scan and name documents in accordance with firm procedures and relocate to appropriate client and business files Document all required client account activities and information in the firm's software system with a high level of accuracy Prepare correspondence, mailings, copying and paperwork as required Assist with file downloads and uploads, scanning and document production Assist with other related clerical and administrative duties such as filing, creating and maintaining client folders, and organizing and maintaining office appearance Perform all clerical/admin duties as assigned and/or required to support the office

Personal Skills and Attributes:

Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer Proficient with Microsoft Outlook, Word, Excel, and Adobe Viewer; Experience with a client management system is a plus Building a positive team spirit, supporting everyone's efforts toward our business's growth Excellent communication skills, both verbal and written with the ability to professionally communicate with a wide variety of individuals Ability to prioritize and manage multiple tasks Ability to work in an organized and efficient manner Attention to detail and high level of initiative Capable of independent work Flexible and willing to pitch in wherever needed Possesses a strong understanding and abide by the policies and procedures of the firm Adapt well to fluctuations in workload and changes in responsibilities Problem Solving If you have an interest in helping people in a kind, professional way with the desire to start in an entry level position with room for growth in the legal field, we would love to review your application! Just a note, attention to detail is of the utmost importance in our field.

Pay:

From $31,200.00 per year

Benefits:

Paid time off

Education:

High school or equivalent (Preferred)

Experience:

Administrative:

1 year (Preferred) Ability to

Commute:

St. Louis, MO 63146 (Preferred)

Work Location:

In person