Full Job Description Responsibilities:

Maintain positive and professional staff and client relationships; welcome and greet clients and office guests. Provide general support to clients and client families
Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages. Provide information by answering questions and requests for callers or clients and client families
Manage communication of information in and out of the office; type out correspondence letters, emails, memos, faxes, forms etc. (paper and electronic); prepare outgoing mail and packages
Maintain contacts and waitlists and scheduling
Manage updates to the website and social media as directed by supervisors
Handle client information in a confidential manner
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, laminating, scanning etc.
Maintain computer and manual filing systems
Coordinate office procedures; Develop and update administrative systems to make them more efficient
Other duties as assigned

Requirements:

Knowledge of office management systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Use of MS Office
Ability to handle multiple projects

Job Type:

Full-time Pay:

$11.00 - $14.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

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