Front Desk Associate

Job Overview We are seeking an energetic and detail-oriented Front Desk Associate to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks. Your positive attitude and organizational skills will ensure a smooth flow of daily activities, creating a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team. Responsibilities Greet visitors and clients warmly, ensuring they feel valued and attended to promptly Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette Handle incoming correspondence, including emails and mail, with accuracy and timeliness Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software Assist with clerical duties including copying, scanning, faxing, and maintaining office supplies Requirements Proven experience in office administration or reception roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent computer literacy with the ability to learn new software quickly Previous experience with multi-line phone systems and phone etiquette is highly preferred Strong typing skills along with attention to detail for proofreading and data entry tasks Demonstrated ability to manage time effectively in a fast-paced environment Office experience in rheumatology is advantageous but not required; relevant clerical or administrative experience is essential

Job Type:

Full-time Pay:

$20.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person