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Receptionist/Administrative Assistant
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Dheeraj International School
Wise River, MT (In Person)
$50,960 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, providing exceptional customer service while managing a variety of administrative tasks. Your energy, professionalism, and multitasking skills will help ensure the smooth operation of our office environment. This paid position offers an exciting opportunity to develop your office management expertise and support a collaborative team dedicated to excellence. Responsibilities Greet visitors warmly and professionally, ensuring a positive first impression. Manage multi-line phone systems, screen calls, and direct inquiries efficiently. Handle front desk duties including checking in visitors, scheduling appointments, and maintaining visitor logs. Perform data entry, filing, and document proofreading to support office operations. Utilize Microsoft Office Suite and Google Workspace for correspondence, reports, and presentations. Assist with calendar management and scheduling for team members or executives. Support bookkeeping tasks using QuickBooks and handle basic office management duties such as supply inventory. Provide excellent customer support by responding promptly to inquiries via phone or email. Maintain organized records through filing systems and digital document management. Demonstrate strong phone etiquette and organizational skills to ensure seamless daily operations. Requirements Proven office experience with clerical responsibilities and administrative support. Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools. Experience with multi-line phone systems and front desk operations. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills; bilingual abilities are a plus for serving diverse clients or visitors. Knowledge of office management procedures, including filing systems and calendar coordination. Ability to perform typing quickly and accurately while maintaining attention to detail. Customer service experience with professional phone etiquette and interpersonal skills. Familiarity with bookkeeping software such as QuickBooks is preferred. Previous experience in medical or dental receptionist roles is advantageous but not required. Personal assistant or medical receptionist experience is a plus for supporting executive or healthcare-related functions. Join us in creating a welcoming environment where organization meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative career while contributing positively to our team's success.