Receptionist/Administrative Assistant

Boat Day Marine Group and corresponding brands: Commodore Bay Marina / Carefree Boat Club / Boat Day Luxury Rentals and Charters / Brig Boat Sales

PERSONAL

/ Administrative

ASSISTANT

- Full-Time • On-Site • New Jersey / South Jersey Starting at $18/hr + (depending on experience) as well as Fleet Access Benefits

ABOUT THE ROLE

This isn't your typical office assistant gig. Five marine businesses — a rental fleet, a marina, a boat club, a dealership, and charter operations — all running at once, all based on the water in South Jersey. This role sits at the center of it all: keeping things organized, moving deals forward, and making sure nothing falls through the cracks.

Every day brings something different:

member onboarding in the morning, event logistics in the afternoon, a contract going out before sunset. We're looking for a go-getter — someone who sees what needs to be done and does it, anticipates problems before they surface, and doesn't wait to be told every next step. You'd be joining a hardworking, tight-knit team that operates more like a family than a company — with a real opportunity to grow alongside multiple businesses in one of the most unique work environments out there. If you love being on the water and around boats this job is perfect for you.

WHAT YOU'LL DO

Manage day-to-day administrative tasks across all businesses Write and distribute member newsletters Help book and manage rental and boat club reservations Handle monthly billing for members and accounts Set up member profiles, reservation accounts, member portal logins, and billing schedules Coordinate events — from logistics to day-of execution Send out contracts for boat club memberships and boat sales Manage the owner's calendar — scheduling meetings, appointments, and follow-ups across all businesses Screen and respond to incoming calls and emails, routing messages to the right person Take meeting notes and distribute action items and follow-ups Track business expenses and assist with basic reporting Maintain organized digital files, contracts, and records across platforms (Google Drive, etc.) Order office and marina supplies as needed Support preparation of presentations, proposals, and reports Run business-related errands as needed Maintain CRM and member/client communication history — tracking follow-ups, notes, and key interactions Book travel arrangements for boat shows, industry events, and business trips — flights, hotels, and transportation

WHAT WE'RE LOOKING FOR

Highly organized with strong attention to detail Excellent written communication — clear, professional, and friendly Comfortable juggling multiple priorities across different brands simultaneously

Tech-savvy:

able to quickly adapt to new platforms and tools Proactive self-starter who doesn't need hand-holding Reliable and discreet — you'll handle sensitive member and financial information Positive, professional presence at in-person events

BONUS POINTS

Experience with social media marketing (Instagram, Facebook, TikTok) Background in hospitality, marina operations, or the marine industry Comfortable at live events: trade shows, demo days, member parties Familiarity with booking or reservation software Someone with long term vision who sees the value of starting on the ground floor of a business with potential for major growth and expansion

WHY YOU'LL LOVE THIS ROLE

Fleet access — use the boats as part of your compensation package (details discussed at offer) Front-row seat to building and scaling a multi-brand marine business No two days look the same — variety is built into the job Work alongside a tight-knit, culture-first team that's passionate about the water Room to grow as the businesses grow Ready to trade the cubicle for the waterfront? Send your resume and a brief intro to sean@commodorebaymarina.com Rolling applications — apply now.

Pay:

From $18.00 per hour

Benefits:

401(k) 401(k) matching Employee discount Health insurance

Work Location:

In person