Secretary/Receptionist

Secretary/Receptionist GreenPro Environmental - 5.0 Hillsdale, NJ Job Details Full-time $18 - $20 an hour 1 day ago Qualifications Bilingual Google Workspace Microsoft Excel Microsoft Outlook Phone communication Administrative experience Data entry Multi-line phone systems Clerical experience Appointment scheduling Proofreading Office experience Full Job Description Job Overview We are seeking an energetic, organized, and detail-oriented Secretary/Receptionist to join our dynamic team. This essential role combines front desk coordination, administrative support, and exceptional customer service to ensure smooth day-to-day operations. As the first point of contact for visitors and callers, you will play a key role in creating a welcoming and professional environment while efficiently managing a variety of clerical and office tasks. A proactive mindset and strong organizational skills are essential to keeping our office running seamlessly while supporting both team members and clients. Key Responsibilities Greet visitors warmly, manage the front desk, and handle inquiries with professionalism and enthusiasm Operate a multi-line phone system, answer calls promptly, and direct messages accurately Schedule appointments, coordinate meetings, and manage calendars using tools such as Google Workspace or Microsoft Office Perform data entry, maintain organized filing systems, and ensure records are accurate and up to date Assist with basic bookkeeping tasks, including invoicing and expense tracking using QuickBooks or similar software Provide administrative support by proofreading documents, preparing correspondence, and managing office supplies Support daily office operations by organizing files, distributing mail, and maintaining a clean and orderly workspace Qualifications Proven experience in office administration, clerical work, or a similar role Strong organizational and multitasking abilities with excellent time management skills Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry systems Professional phone etiquette with experience handling multi-line phone systems Strong attention to detail, including proofreading and accuracy in communications Bilingual skills are highly preferred to support a diverse client base Preferred (Plus): Experience handling insurance claims processing Familiarity with managing or assisting with social media accounts (posting, responding to messages, or basic content updates) Background in customer service or personal assistant roles

Pay:

$18.00 - $20.00 per hour

Work Location:

In person