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Receptionist
Job
Robert Half
Garden City, NY (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Receptionist to support daily front-desk operations . This long-term contract position is ideal for someone who enjoys creating a welcoming experience, handling communications efficiently, and keeping administrative activities organized. The role requires strong attention to detail, excellent interpersonal communication, and the ability to manage multiple priorities in a fast-paced office setting.
Responsibilities:
- Welcome visitors warmly, direct them appropriately, and maintain a welcoming and detail-oriented front-office presence.
- Manage a multi-line phone system by answering incoming calls promptly, routing inquiries, and taking accurate messages when needed.
- Coordinate calendars and arrange appointments to help maintain smooth daily scheduling for the office.
- Prepare, update, and enter information into internal records with a high level of accuracy and timeliness.
- Handle email communications efficiently, ensuring messages are directed and responded to in a timely manner.
- Organize and maintain digital and physical filing systems so documents remain easy to access and up to date.
- Support routine administrative tasks using Microsoft Word, Excel, and Outlook to assist with office operations.
- Provide courteous customer service to clients, guests, and team members while addressing general questions and requests. Requirements
- Previous experience in a receptionist, front desk, or administrative support role.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Ability to operate a multi-line phone system confidently and effectively.
- Strong customer service skills with clear verbal and written communication abilities.
- Accurate data entry skills and careful attention to detail.
- Demonstrated ability to manage appointments, prioritize tasks, and stay organized.
- Strong interpersonal skills and a dependable approach to daily office responsibilities.