Administrative Assistant/Receptionist

Administrative Assistant/Receptionist Dayton | $37-40k Are you the person everyone relies on to keep things organized, on schedule, and running smoothly? Our client, a respected organization in downtown Dayton, is seeking an experienced Administrative Assistant/Receptionist to serve as the welcoming face of the office while providing critical administrative and event support across the organization. This is an excellent opportunity for a detail-oriented professional who enjoys variety in their day, thrives in a collaborative environment, and takes pride in delivering exceptional service. As an Administrative Assistant/Receptionist , you will play a key role in supporting daily operations, coordinating meetings and events, managing communications, and ensuring a professional experience for visitors, staff, and stakeholders. What You'll Do The Administrative Assistant/Receptionist will be responsible for a wide variety of administrative and organizational functions, including: Creating agendas, announcements, meeting materials, memos, and other business documents using Microsoft Word Developing and maintaining spreadsheets, reports, tables, and data tracking tools in Microsoft Excel Assisting with PowerPoint presentations, updating slides, creating name tents, and utilizing presentation templates Supporting hybrid and virtual meetings through Zoom, including breakout rooms, polls, surveys, attendee management, and technical troubleshooting Managing calendars, databases, and administrative communications Assisting with website updates and digital communications Utilizing Constant Contact for marketing communications and outreach efforts Maintaining membership rosters, tracking information, and managing conference room reservations through Google Sheets Supporting office process improvements, including the use of AI tools and technology Coordinating employee celebrations, board meetings, committee meetings, holiday events, and catered functions Providing professional phone coverage and managing multi-line phone systems and switchboards What We're Looking For The ideal Administrative Assistant/Receptionist is highly organized, proactive, technically savvy, and comfortable juggling multiple priorities while maintaining exceptional attention to detail. Required Qualifications Strong proficiency with Microsoft Office Suite Advanced PowerPoint skills Intermediate to advanced Excel skills Experience supporting Zoom meetings and virtual collaboration tools Experience providing front desk, receptionist, or phone coverage Excellent communication and customer service skills Strong organizational and time-management abilities Preferred Qualifications Associate's or Bachelor's degree Government or nonprofit experience Familiarity with AI tools and process improvement initiatives Why This Opportunity? This Administrative Assistant/Receptionist position offers the chance to become an integral part of a mission-driven organization where your work will have a direct impact on daily operations and organizational success. You'll enjoy a professional environment, meaningful work, and the opportunity to contribute to special projects, events, and initiatives that make a difference. If you're looking for a role where no two days are the same and your organizational talents can truly shine, we encourage you to apply for this Administrative Assistant/Receptionist opportunity today. EB-1282301204