Job ID:

5816980\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

To Be Determined\nJob Description\n

Position:

High School Office Assistant / Receptionist\n

Location:

Pauls Valley High School\n

Reports To:

High School Principal(s)\nPosition Summary\nThe High School Office Assistant serves as the first point of contact for students, parents, staff, and visitors entering Pauls Valley High School. This position is responsible for creating a welcoming, professional environment while maintaining school safety by controlling access to the facility. The Office Assistant performs a variety of clerical, receptionist, and administrative duties that support the efficient daily operation of the high school office.\nEssential Duties and Responsibilities\nReception and Customer Service\nGreet all students, parents, visitors, and vendors in a courteous and professional manner.\nServe as the primary receptionist for the high school office.\nAnswer, screen, and direct incoming telephone calls.\nProvide accurate information to students, parents, staff, and community members.\nTake and deliver messages promptly and accurately.\nAssist visitors with sign-in procedures and issue visitor badges in accordance with district safety procedures.\nBuilding Security and Access Control\nMonitor the main entrance during school hours.\nControl access to the building by verifying the visitor's identity and the purpose of the visit.\nEnsure all visitors comply with district safety and security protocols.\nNotify appropriate staff of visitor arrivals.\nMaintain visitor logs and other required security records.\nReport suspicious activity or safety concerns immediately to school administration.\nOffice and Clerical Support\nPerform general clerical duties including filing, copying, scanning, and data entry.\nPrepare and distribute correspondence, forms, and reports.\nMaintain organized student and office records.\nProcess incoming and outgoing mail and deliveries.\nAssist with student attendance procedures as assigned.\nSupport enrollment and withdrawal processes as directed.\nMaintain office supplies and submit replenishment requests.\nOperate standard office equipment including computers, copiers, scanners, printers, and multi-line telephone systems.\nCommunication and Administrative Support\nAssist administrators, counselors, teachers, and office staff with daily office operations.\nCoordinate communication between students, parents, and staff.\nMaintain confidentiality of student and personnel information in accordance with FERPA and district policies.\nAssist with scheduling appointments and meetings.\nSupport school events and activities requiring office assistance.\nPerform routine data entry into district information systems.\nOther Duties\nAssist with emergency procedures and communications when necessary.\nMaintain a clean, organized, and professional reception area.\nCross-train with other office personnel to ensure continuity of office operations.\nPerform other duties as assigned by the Principal or designee.\nQualifications\nHigh school diploma or GED required.\nAssociate degree or previous school office experience preferred.\nExperience in customer service, receptionist, or administrative support preferred.\nStrong interpersonal and communication skills.\nAbility to interact positively with students, parents, staff, and the public.\nProficiency with Microsoft Office applications, Google Workspace, email, and office technology.\nAbility to learn district software systems.\nStrong organizational skills with attention to detail.\nAbility to prioritize multiple tasks in a fast-paced environment.\nAbility to maintain confidentiality and exercise sound judgment.\nKnowledge, Skills, and Abilities\nExcellent verbal and written communication skills.\nProfessional appearance and demeanor.\nStrong customer service orientation.\nAbility to remain calm under pressure.\nAbility to work independently and collaboratively.\nKnowledge of general office procedures and equipment.\nAbility to follow district policies and safety procedures.\nDependable attendance and punctuality.\nPhysical Requirements\nFrequent sitting, standing, and walking throughout the workday.\nAbility to operate office equipment for extended periods.\nOccasional lifting of up to 25 pounds.\nAbility to communicate effectively in person and by telephone.\nWorking Conditions\nSchool office environment with frequent interruptions.\nDaily interaction with students, parents, staff, and community members.\nExposure to confidential information requiring discretion.\nOccasional work outside regular school hours for meetings or special events.\nTerms of Employment\nLength of contract and salary in accordance with the Pauls Valley Public Schools Board of Education-approved salary schedule and district policies.\n

Position Type:

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26-27 High School Office Assistant/Receptionist