We are looking for a part-time Front Desk Coordinator to support daily office operations and create a welcoming experience for employees and visitors in Malvern, Pennsylvania. This Long-term Contract opportunity is ideal for someone who enjoys working in a highly visible onsite role, balancing front-of-house responsibilities with hospitality and administrative support. The right candidate brings a detail-oriented approach, warmth, and strong organizational skills to help keep the workplace running smoothly. The candidate would work Monday and Thursday from 9:00 am-4:00 pm.

Responsibilities:

• Welcome visitors, provide a positive first impression, and guide guests to the appropriate meeting spaces or contacts.
• Oversee the front desk area by answering incoming calls, handling inquiries, and coordinating day-to-day reception activities.
• Receive, sort, and distribute deliveries and packages while maintaining an orderly intake process for office shipments.
• Coordinate boardroom and meeting space usage, ensuring rooms are prepared and ready for scheduled discussions.
• Arrange office lunches multiple times each week, including setup and post-meal cleanup to maintain a neat environment.
• Monitor snack and beverage inventory, place replenishment orders, and keep common areas stocked for employees and guests.
• Support meeting scheduling and assist with calendar coordination for shared spaces and onsite gatherings.
• Maintain a clean, organized, and guest-ready reception and common office area throughout the workday.
• At least 2 years of experience in a front desk, reception, concierge, or customer-facing administrative role.
• Strong interpersonal skills with a friendly and service-oriented approach.
• Experience managing multiline phone systems and handling inbound calls with professionalism.
• Ability to stay organized while managing visitors, deliveries, meeting spaces, and office hospitality tasks.
• Comfortable working onsite and supporting a fast-paced office environment with shifting daily priorities.
• Clear verbal communication skills and the ability to interact confidently with employees, vendors, and guests.
• Dependable judgment and attention to detail when handling reception operations and workplace coordination.

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