Receptionist

Overview McGuireWoods is seeking a professional, personable, and proactive Receptionist to serve as the first point of contact for clients and visitors at our Jacksonville office. This role requires strong administrative skills, excellent communication, and a commitment to delivering exceptional client service in a fast-paced, professional environment. McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data. Responsibilities General Participates as part of a full team of conference services personnel for the firm. This includes attending meetings, training activities, and potentially, as a provider of content and/or updates to content to the department Portal page. Exhibits the firm's core values of Excellence, Client Service, Integrity, Collegiality, Diversity and Inclusion, and Community. Reception Duties Serve as the first point of contact by welcoming and announcing all clients and visitors, ensuring adherence to security protocols, including managing visitor access lists. Support the Office Administrator with office initiatives and collaborate as needed to foster a positive office environment. Works as part of a collaborative receptionist team to manage and direct incoming calls for local and other firm offices. Manage conference room and visiting office reservations, including booking, confirming, adjusting, and maintaining the electronic reservation system; communicate updates and changes promptly. Provide hospitality services to visitors, including assisting with belongings, offering beverages, basic printing/copying support, and parking validation. Ensure all reception, conference room, and visiting attorney areas are maintained to firm standards and perform regular conference room refreshes throughout the day. Accurately process office expense reports using Chrome River. Maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team. Assist with catering needs. Assists with special assignments as necessary including birthday/anniversary announcements, snack program upkeep, and maintenance, internal office events and celebrations (examples: pot luck, internal happy hours, summer associate events etc..) Performs additional duties as directed. Qualifications High school diploma or GED required Administrative experience in the legal, financial, or hospitality industries with event planning exposure. Familiarity with the Jacksonville business landscape and the unique administrative needs of Florida-based legal service practices. Collaborative team player who is proactive, self-motivated, and eager to take on additional responsibilities. Friendly, approachable, and adaptable with a positive attitude and willingness to learn. Ability to manage multiple priorities in a professional office setting. Excellent verbal and written communication skills. Flexibility to work overtime as needed. Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work. Have more questions? Connect with a recruiter directl y. #LI-KB1