Receptionist/Administrative Assistant Mac's Insulation Co., Inc Harlingen, TX Job Details Full-time $14 an hour 4 hours ago Qualifications Bilingual Computer operation Customer communication Administrative experience Clerical experience Full Job Description Job Overview Answer phones - Billing - Collections We are a small mechanical insulation office and warehouse seeking a Receptionist/Administrative Assistant. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle a variety of clerical tasks with enthusiasm and professionalism. This position requires consistent, daily attendance with a professional appearance. We need someone who takes pride in showing up every day, managing the paperwork behind incoming jobs, and keeps our billing and collections on track. Responsibilities 40 Hours per week 5 Days a Week, Monday - Friday from 7:30 to 4:30 Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression. Answer incoming calls, handle incoming and outgoing correspondence, including emails, mail, and packages, with accuracy and promptness. Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records. Set up Job files and customer billing, tracking insurance and sales tax status Generate and send out billing to commercial clients Call and Track collections for past due jobsites Support office management by coordinating calendars, managing paperwork, and keeping the office clean and organized. Skills Proven experience in office administration or clerical roles with strong organizational skills. Excellent computer literacy including proficiency in spreadsheets and office software Strong typing skills with attention to detail for data entry and proofreading tasks. Bilingual capabilities are required Professional appearance Punctual and consistent Proven ability to work independently Join us in creating a collaborative environment where organization meets exceptional internal and external service! This role offers the chance to develop your administrative skills while supporting a team dedicated to excellence every day.

Pay:

$14.00 per hour Expected hours: 40.0 per week Application Question(s): Do you have construction billing experience? Are you bilingual?

Work Location:

In person