Job Summary We are seeking an detail-oriented Administration Assistant / Receptionist to join our team. In this vital role, you will serve as the first point of contact for visitors, manage daily administrative tasks, and support office operations to ensure a smooth and efficient workflow. Your proactive attitude and excellent organizational skills will contribute significantly to maintaining a welcoming environment and supporting our company's administrative needs. Duties Greet visitors, answering telephone line is not required as all calls will be directly automatically directed to the corresponding dept. Perform data entry and maintain accurate records using Microsoft Office applications and QuickBooks accounting software. Support bookkeeping tasks such as expense tracking, and reconciling accounts. Organize files, manage confidential information securely, and ensure proper document filing systems are maintained. Assist with scheduling outings, lunches, coordinating events and picking up supplies. Provide customer support by responding to inquiries promptly and professionally, ensuring excellent client communication. Requirements Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy. Experience with QuickBooks is required. Excellent phone communication skills with a focus on phone etiquette and customer service. Ability to handle confidential information discreetly and professionally. Strong typing, proofreading, data entry skills, and attention to detail . Demonstrated time management skills with the ability to prioritize tasks efficiently. Previous experience as a personal assistant or in office management is advantageous but not required. We value proactive individuals who thrive in fast-paced environments and are eager to support our team's success through exceptional administrative support.

Pay:

$15.00 - $17.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person