Front Desk Receptionist and Administrative Assistant

Front Desk Receptionist and Administrative Assistant Assured Title Company, LLC Tyler, TX Job Details Full-time 1 day ago Qualifications Computer operation Microsoft Outlook Phone communication Computer literacy Data entry Telephone systems Multi-line phone systems Clerical experience Office management Office phone management Full Job Description Overview We are seeking an energetic and detail-oriented Front Desk Receptionist and Administrative Assistant to join our dynamic team. This vital role combines front-line customer service with essential administrative functions, ensuring smooth daily operations and a welcoming environment for clients, visitors, and staff alike. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to manage multiple responsibilities efficiently. This paid position offers a fantastic opportunity to develop your office management skills while contributing to a positive and professional workplace atmosphere. Duties Greet visitors warmly, verify appointments, and direct them appropriately to foster a friendly and professional environment Operate multi-line phone systems to handle incoming calls, route inquiries, and provide exceptional customer support Manage appointment scheduling and calendar coordination for staff and executives using digital tools like Google Workspace or Microsoft Outlook Perform data entry, maintain filing systems, and ensure accurate recordkeeping for administrative documents Assist with basic bookkeeping tasks such as invoicing, expense tracking, and using QuickBooks or similar accounting software Support office management activities including supply inventory, filing, proofreading documents, and organizing meetings Provide bilingual support as needed to serve diverse clients and visitors effectively Requirements Proven experience in front desk reception, office administration, or clerical roles with strong organizational skills Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills Demonstrated ability to manage multi-line phone systems with professional phone etiquette Bilingual abilities are highly preferred to enhance communication with diverse populations Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively Experience with bookkeeping software such as QuickBooks is a plus Personal assistant or calendar management experience is desirable for supporting executive schedules Previous customer service experience demonstrating professionalism and positive interaction skills Join us in creating a vibrant workplace where your organizational talents and customer service skills make a real difference! This role is perfect for motivated individuals eager to grow their administrative expertise while providing outstanding support to our team.

Work Location:

In person