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Receptionist/Administrative Assistant
Job
Nazzal Auto Group
Chantilly, VA (In Person)
$52,000 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support. Your energy, professionalism, and multitasking skills will ensure smooth daily operations, exceptional customer service, and efficient office management. This paid position offers an exciting opportunity to develop your office skills while contributing to a positive and productive work environment. Duties Greet visitors, clients, and vendors warmly and professionally, creating a positive first impression. Manage multi-line phone systems with excellent phone etiquette, directing calls accurately and efficiently. Handle incoming correspondence, including emails and mail, ensuring timely distribution and response. Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office. Perform data entry, proofread documents, and assist with clerical tasks such as copying, scanning, and faxing. Support office management activities including calendar management, appointment scheduling, and meeting coordination. Assist with bookkeeping tasks using QuickBooks or similar software to support basic financial record-keeping. Provide customer support by addressing inquiries promptly and professionally in person or over the phone. Manage office supplies inventory and coordinate procurement to ensure smooth operations. Support additional administrative duties as needed, including proofreading documents and supporting personal assistant tasks. Requirements Proven experience in office administration or clerical roles with strong organizational skills. Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills. Experience with multi-line phone systems and phone etiquette is essential. Bilingual abilities are highly valued to communicate effectively with diverse clients and team members. Familiarity with QuickBooks for bookkeeping or basic financial management is preferred. Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Exceptional customer service skills with a friendly demeanor and professional appearance. Attention to detail for proofreading documents and managing files accurately. Prior experience as a receptionist or administrative assistant in medical or dental offices is advantageous but not required. Ability to handle confidential information discreetly while maintaining professionalism at all times. Join us in this energetic role where your organizational talents will shine! We're dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth in office management, customer service, and administrative expertise. This paid position is perfect for someone eager to develop versatile skills in a vibrant workplace!