SECRETARIAL DUTIES

Answer all telephones and greet visitors in a professional, helpful, positive, responsive, efficient and friendly way.

Allow access and greet people entering the building, determine the nature and purpose of their visit, and direct or escort them to specific destinations. Fulfill policy requirements for visitors to use the RAPTOR management system.

Review the daily classroom coverage schedule each morning; greet/sign- in substitute teachers and provide information, directions and keys.

Maintain sign-in and sign-out sheets for students, teachers, and visitors.

Monitor the bus intercom system receiving, relaying, and assisting when needed.

Serve as a key point person for relaying phone information about student needs to administration, counseling, and student support via the walkie talkie systemMonitor attendance completion by all teachers at the beginning of the day and the start of each block, distribute daily attendance to teachers via email, and update attendance as students enter or exit the school building.

Under the direction of the Associate Principal, distribute letters in accordance with truancy protocol Coordinate appointment scheduling for the Associate Principals upon requestCommunicate information for faculty and staffMaintain a registry of vehicle permits for students and staff; create and issue parking permits under the direction of the Associate PrincipalMaintain the inter-office mail system at Otter ValleyMonitor and contact appropriate vendors for photocopiers, printers, and fax machines.

Ensure adequate inventory of office supplies and maintain office equipment. This includes making sure that fax and copy machine have adequate paper and toner supply, and the postage meter has adequate postage.

Provide fax and copier support services as appropriate to office staff and guests.

Work collaboratively with the administrative assistant to the Principal and guidance secretary on assigned tasks related to public and internal communicationsProvide support where necessary for special projects, including but not limited to graphs, tables, and publishing assistance, collecting and organizing employee/staff correspondences like contracts, and open enrollment forms.

Collaborate with other office departments and staff to support programs and services of OVUHS including but not limited to scheduling rotating lunch coverage, mailings, sorting and distributing notices, etc.

Other duties as assigned by the Principal.

QUALIFICATIONS

High School DiplomaInterested candidates are encouraged to apply via schoolspring.

com to:

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