HVAC Receptionist / Bookkeeping Assistant

Overview We are seeking a reliable and detail-oriented HVAC Receptionist / Bookkeeping Assistant to support daily office operations in our growing HVAC company. This position combines customer service, scheduling, administrative support, and light bookkeeping duties. The ideal candidate is organized, professional, and comfortable multitasking in a fast-paced office environment while providing excellent customer service. Responsibilities Answer incoming phone calls and respond to customer inquiries Schedule HVAC service calls, maintenance appointments, and installations Dispatch technicians and update daily schedules Greet customers and provide professional front-office support Maintain customer records and service files Prepare invoices and process customer payments Perform light bookkeeping duties, including: Entering invoices and receipts Recording payments and expenses Assisting with accounts payable and accounts receivable Basic data entry and filing Coordinate with technicians and office staff Order office supplies and assist with general administrative tasks Qualifications High school diploma or GED required Previous receptionist, administrative, or bookkeeping experience preferred HVAC, dispatching, or home service industry experience is a plus Strong communication and customer service skills Basic bookkeeping and accounting knowledge preferred Proficiency with Microsoft Office and computer systems Experience with QuickBooks, ServiceTitan, Housecall Pro, or similar software is a plus Strong organizational skills and attention to detail Join our team and bring your energetic attitude to a role that values your organizational talents and commitment to excellent customer service. We're dedicated to supporting your growth while providing an engaging work environment where your skills make a real difference!

Pay:

$20.00 - $30.00 per hour

Benefits:

Dental insurance Health insurance Health savings account Paid time off Professional development assistance Referral program Retirement plan Vision insurance

Work Location:

In person