Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front-of-office operations in Seattle, Washington. This Contract position is ideal for someone who creates a strong first impression, keeps shared spaces running smoothly, and helps visitors feel welcomed and informed. The person in this role will balance reception coverage, office coordination, and hospitality support while contributing to an efficient and well-organized workplace.

Responsibilities:

• Manage the front reception area by greeting guests, answering inquiries, and directing visitors in a courteous and timely manner.
• Handle incoming calls through a multi-line phone system, route messages accurately, and respond to general questions clearly and effectively.
• Oversee day-to-day office coordination tasks to help maintain an orderly, functional, and welcoming environment.
• Support the upkeep of common areas and office facilities to ensure the physical workspace remains presentable and well organized.
• Arrange hospitality services for meetings, events, and hosted gatherings, including room readiness and guest-facing support.
• Assist grantees, community partners, and other visitors by providing clear guidance and a positive on-site experience.
• Monitor front desk activity throughout the day and address routine administrative needs that support smooth office operations.