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Receptionist
Job
Robert Half
Tacoma, WA (In Person)
Full-Time
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Job Description
Description We are looking for a dependable Receptionist to support daily front office operations for a small engineering-focused firm in Tacoma, Washington. This position is 4 days a week Monday - Thursday, 8am - 5pm. This temporary contract position is ideal for someone with prior administrative experience who is comfortable handling light reception clerical work, preparing documents, and keeping office tasks organized. The role offers a mix of guest-facing support, data entry, mail handling, and general office assistance in a detail-oriented team environment.
Responsibilities:
- Greet visitors courteously and provide a welcoming front desk presence while managing a low-volume flow of guests and incoming calls.
- Enter information accurately into office records, databases, and project-related documents to maintain organized and up-to-date files.
- Prepare letters, forms, and routine office documents using established templates and formatting materials to match company standards.
- Select the correct document versions for specific projects or responses and complete them based on provided instructions and requirements.
- Scan, upload, and organize paperwork to support document control and ensure materials are accessible to the appropriate team members.
- Coordinate incoming and outgoing mail and shipments, including standard postal services and courier packages.
- Provide day-to-day administrative assistance for small office projects and other support tasks as needed by the team.
- Help maintain shared office spaces by assisting with light kitchenette upkeep and basic hospitality tasks such as preparing coffee when needed. Requirements
- At least 2 years of experience in a receptionist, administrative assistant, or similar office support role.
- Working knowledge of Microsoft Office, including Word, Outlook, and basic Excel functions.
- Ability to perform accurate data entry and manage routine document handling with strong attention to detail.
- Comfortable using scanners and digital filing systems to process and organize office documentation.
- Strong written communication skills with the ability to type and format letters and business documents effectively.
- Reliable, organized, and able to manage multiple small tasks efficiently in a busy office setting.
- Strong interpersonal skills and the ability to work well in a collaborative team environment.