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Administrative & Communication Coordinator
Job
Kirkwood School District Foundation
Remote
$50,000 Salary, Part-Time
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Job Description
Administrative & Communication Coordinator - Job Description Kirkwood School District Foundation (KSDF) The KSDF Administrative & Communication Coordinator plays a key role in supporting the mission of the Foundation to advance educational opportunities and student success. This position manages the day-to-day administrative, financial, and development operations that sustain the Foundation's philanthropic impact. The ideal candidate is a highly organized, detail-oriented professional who thrives in a collaborative, mission-driven environment. They will support donor stewardship, database management, financial reporting, event coordination, and communications efforts - all contributing to the success of fundraising and grantmaking initiatives that benefit students, educators, and the community. Key Responsibilities Administrative & Operational Support
- Provide daily administrative support to the Executive Director and Foundation Board and staff.
- Prepare and distribute materials for Board and committee meetings, including agendas, reports, and minutes.
- Manage incoming and outgoing mail, donations, and general correspondence.
- Maintain organized filing systems (digital and hard copy) for donor records, financials, and Foundation documents.
- Coordinate with vendors, service providers, and schools to ensure smooth operations.
- Assist in onboarding and training staff or volunteers in donor management systems.
- Support planning and execution of fundraising campaigns, special events, and giving initiatives such as alumni drives, scholarships, and sponsorship programs.
- Coordinate "Named Awards" and scholarship processes, including recipient communications, check requests, and recordkeeping. Donor & Financial Management
- Maintain and manage the donor database (add, delete, merge accounts, and import donations).
- Process and reconcile all contributions, pledges, sponsorships, and matching gifts.
- Prepare and deposit funds weekly, print and reconcile checks, ensuring accuracy across reports, the donor database, and QuickBooks.
- Generate monthly financial and donor reports for the Executive Director and Treasurer.
- Create and mail donor thank-you letters, pledge reminders, and year-end tax acknowledgments.
- Support annual audit preparation and maintain accurate records of all financial activity. Communications & Community Engagement
- Maintain and update Foundation website content to ensure accurate, engaging, and timely information.
- Manage and grow the Foundation's social media presence by creating posts and monitoring engagement.
- Design and produce donor communications, newsletters, and marketing materials using Microsoft Word, Canva, or similar tools.
- Draft written content for donor appeals, thank-you messages, and public updates that highlight Foundation impact.
- Promote events, student success stories, and donor recognition through consistent brand messaging.
- Work with the executive director and board of directors to plan events; including but not limited to Chili Bowl, Spring Fling, sponsorship events, and more Qualifications
- Bachelor's degree in nonprofit management, communications, business, or related field preferred.
- Minimum 2-3 years of experience in nonprofit administration or development (educational foundation experience a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with donor databases (Bloomerang preferred).
- Familiarity with QuickBooks or other accounting systems.
- Proficiency in Canva and social media management platforms.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Passion for supporting education and student opportunities.
- Valid driver's license required for local banking, events, and outreach as needed.
- The candidate will be expected to be in office as required by the Executive Director. A part-time remote schedule will be discussed.
- Please email cover letters and resumes to info@kirkwoodfoundation.