Adminstrative Assistant

Adminstrative Assistant Renovax - 5.0 Lombard, IL Job Details Full-time From $62,400 a year 5 hours ago Benefits Health insurance Paid time off Qualifications Microsoft Excel Executive administrative support Construction administrative experience Construction Appointment scheduling Full Job Description Renovax is a family business that specializes in residential and commercial construction projects. Our services include siding, roofing, windows, doors, decking, soffit and fascia, gutters and downspouts. You will be working out of a dedicated home office and showroom in Lombard, IL. We are looking for a full time office assistant. Regular working hours are 8:30 to 4:30. You will also receive a company phone and be expected to answer phone calls before and after business hours, including weekends. You will be compensated for time spent outside of regular working hours. Training will be provided to the new hire, and there will be ongoing job training.

Qualifications:

• 3 minimum office or administrative experience
• Experience with Microsoft Office (Word/Excel) is preferred.
• Experience in the construction industry is a plus.
• Experience with QuickBooks is a plus.
• Individual must be highly organized, trustworthy and reliable.
• Excellent communication skills, both written and verbal.
• Friendly demeanor with excellent interpersonal skills.
• Must pass background check. Responsibilities
• Answering phone calls, making appointments and answering client questions (training will be provided and the owner will be available at all times to assist).
• Managing company email accounts including responding to customer inquiries, ordering materials, sending invoices and payment receipts to customers, and more. Instructions will be given at all times and the owner will be available to provide assistance at all times.
• Creating invoices in QuickBooks and sending them to customers.
• Prepare and send proposals based on owner instructions.
• Traveling to and meeting with customers to sign contracts and receive payments. All travel outside of your regular commute will be compensated at $1.50 per mile.
• Completing and sending contracts and subcontracts.
• Acquire building permits and contractor licenses as needed.
• Prepare and send waivers of lien when requested.
• Filing and keeping track of paperwork.
• Managing documents in DropBox.
• Keeping track of outstanding invoices and following up for payments.
• Working with title companies to obtain payment from certain customers.
• Taking and processing credit card payments.
• Working directly with the owner to accomplish day-to-day and impromptu tasks.

Job Type:

Full-time Pay:

From $62,400.00 per year

Benefits:

Health insurance Paid time off

Schedule:

8 hour shift

Work Location:

In person