AR/AP Accounting Specialist

Job DescriptionJob Description The AR/AP Accounting Specialist exists to manage all aspects of accounts receivable and accounts payable for Emerald Fire. This role ensures accurate monthly billings, invoicing, collections follow-up, vendor payments, and financial documentation so the business can operate with strong cash flow, accountability, and client confidence. The AR/AP Specialist acts as a trusted financial partner to the Senior Controller - ensuring accuracy, timeliness, and professionalism in every customer, vendor, and internal interaction. Key Responsibilities

• Manage monthly billings, progress billing, and invoicing processes.
• Track accounts receivable, monitor aging, and follow up on collections.
• Process vendor invoices, reconcile statements, and ensure timely payments.
• Maintain financial records, billing documentation, and accounting data in ERP (Sage.)
• Support month-end close, reporting, and financial accuracy for leadership.
• Communicate with customers and vendors regarding billing, payments, and account questions.
• Maintain organized files, records, and documentation for audit readiness and internal tracking.
• Resolve discrepancies proactively and help improve accounting and billing processes.
• Apply construction and jobsite knowledge to billing support, documentation, and customer service. Top Priorities 1. Managing Accurate and Timely Monthly Billings, Invoicing, and Collections 2. Ensuring Strong Customer and Vendor Communication and Service 3. Driving Financial Accuracy, Organization, and Accountability Ideal Candidate Strengths
• Strong attention to detail and ownership of financial accuracy.
• Excellent communication and customer service skills.
• High accountability, professionalism, and follow-through.
• Resourceful problem-solver in fast-paced environments.
• Strong Sage experience and confidence with accounting systems.
• Construction and jobsite knowledge that supports billing and documentation accuracy.
• Naturally aligned with Emerald Fire's values: Team Player, Ownership/Pride in Quality, Dedication. Qualifications
• 3+ years supporting AR/AP, billing, or accounting functions in a similar role.
• Strong experience with monthly billings, invoicing, collections, and customer follow-up.
• Experience handling customer and vendor communication with professionalism and accuracy.
• Strong Sage/ERP experience required; advanced proficiency in Sage is strongly preferred.
• Construction, fire protection, or jobsite-based industry experience highly preferred.

Company DescriptionWhen the pressure's high, we perform higher. Emerald Fire partners with top-tier general contractors to deliver fire protection systems that are fast, reliable, and built right the first time. With in-house fabrication, fully staffed union crews, and a culture of safety and code compliance, we help keep your job on schedule-and your reputation protected. No hand-holding. No rework. Just seamless execution from a team that gets it. Emerald Fire. On time. On spec. On your side. For 35 years Emerald Fire has been providing fire protection services to the Pacific Northwest. We are one of the few contractors with our own fabrication shop, which allows us to custom build our materials on-demand for our clients. We focus on residential and commercial fire sprinkler system design, installation, testing, and maintenance. Our Commercial work ranges from industrial complexes, warehouses, and hi-rise buildings to military installations, hospitals, and schools.

Company DescriptionWhen the pressure's high, we perform higher.\r\n\r\nEmerald Fire partners with top-tier general contractors to deliver fire protection systems that are fast, reliable, and built right the first time. With in-house fabrication, fully staffed union crews, and a culture of safety and code compliance, we help keep your job on schedule-and your reputation protected.\r\n\r\nNo hand-holding. No rework. Just seamless execution from a team that gets it.\r\n\r\nEmerald Fire. On time. On spec. On your side.\r\n\r\nFor 35 years Emerald Fire has been providing fire protection services to the Pacific Northwest. We are one of the few contractors with our own fabrication shop, which allows us to custom build our materials on-demand for our clients. We focus on residential and commercial fire sprinkler system design, installation, testing, and maintenance. Our Commercial work ranges from industrial complexes, warehouses, and hi-rise buildings to military installations, hospitals, and schools.