DIGITAL CONCRETE SCANNING SERVICES

Construction Operations & Office Manager Alameda, California | Full-Time | In-Office | Monday-Friday, 8:00 AM-5:00 PM $85,000-$105,000 annually, depending on experience About the Opportunity Digital Concrete Scanning Services is an established Bay Area construction services company seeking an experienced Construction Operations & Office Manager. This is a key, hands-on role for someone who is highly organized, proactive, dependable, and comfortable managing many moving parts at once. Our office operates with a strong sense of urgency. When something needs attention, we handle it, resolve it, and move on to the next priority. The ideal candidate naturally works the same way, takes ownership of responsibilities, and enjoys getting things accomplished. Key Responsibilities Schedule and dispatch field technicians throughout the Bay Area. Handle incoming customer calls, emails, and scheduling requests with excellent service. Coordinate jobs from the initial request through scheduling, completion, documentation, and billing. Prepare invoices; assist with accounts receivable, collections, and customer billing requirements. Process or assist with payroll administration. Prepare and manage certified payroll and California prevailing-wage documentation and compliance. Manage certificates of insurance, insurance requirements, contracts, purchase orders, and customer portals. Support HR administration, employee relations, and confidential personnel records. Maintain accurate company records and track outstanding items through completion. Support ownership with day-to-day operations and handle multiple time-sensitive priorities simultaneously. Qualifications Prior construction administration, operations, or office-management experience. Hands-on certified payroll and California prevailing-wage experience strongly preferred. Strong QuickBooks experience, or experience with comparable accounting/billing software. Strong Microsoft Excel, Word, Outlook, and general computer skills. Experience with payroll, billing, accounts receivable, scheduling, and/or dispatching. HR and employee-relations experience. Excellent written and verbal communication skills; exceptional organization and attention to detail. Ability to work independently, exercise sound judgment, and follow through without constant direction. Comfort in a fast-moving environment where priorities can change throughout the day. A genuine desire to build a stable, long-term career and become an important part of the team. Compensation & Benefits $85,000-$105,000 annual salary, depending on experience. Medical insurance with a choice of Blue Shield PPO or Kaiser. Dental insurance and life insurance. Paid time off. Generous retirement/cash balance plan. Stable Monday-Friday schedule and a long-term career opportunity with an established, family-owned company.

What matters most:

We value reliability, professionalism, initiative, urgency, excellent follow-through, and longevity. We are looking for someone who takes pride in being the person others can count on and who wants to become a meaningful long-term member of our organization.

Pay:

$79,100.00 - $105,000.00 per year

Benefits:

401(k) Cell phone reimbursement Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person