Construction Project Coordinator Bilbro Construction Company, Inc Escondido, CA Job Details Full-time $68,640 - $85,000 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Life insurance Qualifications Meeting minutes Project reporting Construction project reporting Microsoft Excel Construction payment applications Microsoft Outlook Coordinating with subcontractors on construction projects Phone communication 5 years Word embeddings Construction payment processing Filing Construction management software Project communication management Accurate transaction records management Meeting scheduling Construction industry experience Construction document control Vendor communication Construction administrative experience Construction stakeholder communication Delivery record maintenance Order tracking Construction submittals Senior level Cross-functional collaboration Construction change orders Construction vendor management Communication skills Time management Full Job Description About the Role We are looking for a highly organized and motivated Construction Project Coordinator to support our project management team and help keep construction projects running smoothly from start to finish. The ideal candidate is detail oriented, dependable, comfortable working in a fast-paced construction environment, and able to communicate effectively with project managers, field personnel, subcontractors, clients, and vendors. Key Responsibilities Assist Project Managers with the day-to-day coordination and administration of construction projects. Track project schedules, deadlines, deliverables, and outstanding items. Coordinate communication between project managers, field staff, subcontractors, vendors, and clients. Prepare, organize, and maintain project documentation, including contracts, plans, reports, RFIs, submittals, change orders, and other project records. Assist with subcontractor and vendor coordination and follow up on outstanding items. Track purchase orders, invoices, deliveries, and project-related expenses. Help prepare project reports, meeting agendas, meeting minutes, and progress updates. Maintain accurate project files and ensure documentation is organized and up to date. Assist with scheduling inspections, site visits, meetings, and other project activities. Monitor project action items and follow up with responsible parties to keep work moving forward. Support the preparation and processing of change orders, pay applications, and other project paperwork. Communicate project updates and potential issues to the appropriate team members. Provide general administrative and operational support to the Project Management team. Perform other duties as assigned. Qualifications 5+ years of experience in construction, project coordination, project administration, or a related field preferred. Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to manage multiple projects, priorities, and deadlines simultaneously. Strong attention to detail and accuracy. Proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience with construction management software is a plus. Ability to read and understand construction documents and project schedules preferred. Ability to work independently while also functioning effectively as part of a team. Professional, dependable, and proactive approach to problem-solving. What We're Looking For We're looking for someone who doesn't wait to be told about a problem. The right candidate will be organized, proactive, and willing to follow through to make sure project details don't fall through the cracks. You should be comfortable picking up the phone, sending follow-ups, coordinating with multiple parties, and keeping Project Managers informed of what's happening. If you enjoy construction, are naturally organized, and take pride in keeping projects on track, we'd like to hear from you. Why Join Us? Competitive compensation Opportunity for professional growth Collaborative work environment Exposure to a variety of construction projects Opportunity to work closely with experienced Project Managers and field personnel Health/Dental/Life 401(k) Paid Time Off Paid Holidays How to Apply Please submit your resume along with a brief summary of your construction/project coordination experience and why you would be a good fit for the position. Bilbro Construction Company is an Equal Opportunity Employer.

Pay:

$68,640.00 - $85,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off