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Executive Administrative & Construction Operations Coordinator
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Sierra Foothills Construction Company
Grass Valley, CA (In Person)
$75,000 Salary, Full-Time
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Job Description
We are seeking an Executive Administrative & Construction Operations Coordinator to provide administrative support to company leadership while helping keep our commercial construction projects organized and on track. This role supports ownership while also handling critical construction administration functions. Responsibilities include contract administration, project documentation, scheduling, permit tracking, invoicing, and day-to-day office operations. The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment. We take pride in doing great work and building strong client relationships, while maintaining a collaborative and enjoyable workplace. Our office is friendly, flexible, and team-oriented, with people who enjoy helping one another and celebrating successes together. Responsibilities Executive Support Manage executive calendars and meetings Coordinate email correspondence Arrange travel and accommodations Prepare reports, letters, and project documents Maintain confidential business records Construction Administration Contract and subcontract administration Preliminary notice and lien document tracking Permit tracking and coordination Change order log maintenance Project invoicing support Submittal and RFI tracking Insurance certificate collection and monitoring Vendor and subcontractor onboarding Financial Administration Accounts payable processing Invoice coding and tracking Timecard collection and review Certified payroll coordination, when applicable Job cost reporting support Credit card reconciliation Bank account reconciliation Property & Client Support Tenant communications Work order coordination Service contract management Scheduling vendors and inspections Vendor billing and account management Qualifications Required Qualifications Minimum 5 years of administrative experience Strong Microsoft Office skills, particularly Excel Excellent written and verbal communication skills Proven ability to manage multiple priorities and deadlines Strong organizational skills and attention to detail Preferred Qualifications Commercial construction industry experience Knowledge of California construction documentation and processes Experience with Sage 100 Contractor Experience with QuickBooks Why Join Us? Looking for more than just another office job? This is a chance to become a key part of a strong commercial construction company where your work truly matters. You'll work directly with company leadership, help keep exciting projects moving forward, and play an important role in the day-to-day success of the business. No two days are exactly the same, and you'll have the opportunity to wear multiple hats, learn new skills, and make a real impact. We work hard, support each other, enjoy a few laughs along the way, and take pride in building great relationships with our clients and our team.