Junior Coordinator Construction

Summary:

Coordinating, scheduling and assisting with execution support of on-site labor and vendors. Communicates between field crews, sub-contractors and clients.

Duties and Responsibilities Calendar Management:

Maintain appointment schedule, communicate issues or reschedule requests and gaps in the schedule.

Client Communication:

Send regular appointment reminders, track responses and flag issues and talk with clients to ensure all work runs smoothly.

Field Support and Materials:

Track material lists for upcoming visits and order parts in advance and deliver when needed.

Work Order Management:

Create and update work orders, including request lists, notes & history, access information and materials.

Email Monitoring:

Monitor department email box for scheduling responses and respond to routine operational items.

Activity Reports:

Process activity reports ensuring that they have been submitted, completed and are up to date and ready to be sent to the client.

Support Repair Operations:

Assist Repairs Department by identifying completed jobs not yet billed and assist in moving through process. Success in this role means The schedule stays 2-3 weeks out Work orders and reminders are on time Technicians have what they need before they arrive Completed work doesn't sit unbilled Leadership always has accurate, current operational data