Construction Office Administrator / Estimating Coordinator

Construction Office Administrator / Estimating Coordinator Tandem West Glass is hiring a full-time Construction Office Administrator / Estimating Coordinator to support our office, estimating, purchasing, and project administration workflows. This position is ideal for someone who is reliable, organized, detail-oriented, computer-literate, and willing to learn. Construction experience is helpful, but we are willing to train the right person if they have strong follow-through, accuracy, and the ability to follow written instructions. This is a full-time, in-office position . Responsibilities Assist with preparing estimates, proposals, bid documents, and supporting paperwork. Enter, track, and organize sales orders, purchase orders, change orders, and related documentation. Support contract administration, project paperwork, and general construction office workflows. Communicate professionally with vendors, suppliers, general contractors, customers, and internal staff. Organize digital files, quotes, project folders, emails, PDFs, and supporting documents. Assist with QuickBooks entries related to estimates, purchase orders, sales orders, job information, and billing support. Track deadlines, missing information, approvals, and required follow-ups. Help maintain office procedures, task lists, project tracking systems, and administrative checklists. Follow written instructions and complete assigned tasks accurately and on time. Assist with estimating, purchasing, billing support, and project coordination as needed. Qualifications Strong computer and general office skills. Comfortable using email, PDFs, spreadsheets, digital folders, and online systems. Good written and verbal communication skills. Strong attention to detail and accuracy. Reliable attendance and consistent work habits. Ability to follow instructions and ask questions when something is unclear. Ability to stay organized while handling multiple tasks and deadlines. Willingness to learn construction paperwork, estimating, purchasing, and project administration. Prior experience with office administration, estimating, purchasing, QuickBooks, or construction paperwork is strongly preferred. Preferred Experience Experience with any of the following is a plus: QuickBooks Desktop or QuickBooks Online. Construction office administration. Estimates, proposals, purchase orders, sales orders, or change orders. Vendor quotes, supplier coordination, and subcontractor paperwork. PDF editing, spreadsheets, and digital project file organization. Commercial construction, glazing, doors, storefront, architectural metals, or subcontractor operations. Procore, Textura, BuildingConnected, PlanHub, Bluebeam, Adobe Acrobat, or similar construction software. Schedule Monday through Friday. Full-time. In-office position. Pay $22-$30 per hour , depending on experience. Benefits Paid sick time. Vacation eligibility. Available company benefits after applicable waiting periods. Opportunity to grow with a specialized commercial construction company. How to Apply Please submit your resume and include a short note describing any experience you have with: Office administration. QuickBooks. Construction paperwork. Estimating or proposals. Purchase orders or sales orders. Project coordination. Vendor or supplier communication. Applicants with construction office, estimating, QuickBooks, or purchasing experience will receive priority consideration.

Pay:

$25.00 - $30.00 per hour

Benefits:

Health insurance Paid time off Application Question(s): Do you have experience with QuickBooks Desktop, QuickBooks Online, or similar accounting software? Have you worked in a construction office, subcontractor office, or trade contractor office before? Do you have experience preparing or assisting with estimates, proposals, purchase orders, or change orders? Describe your experience organizing digital files, PDFs, spreadsheets, or project folders.

Work Location:

In person