Landscape Construction Coordinator

Landscape Construction Coordinator Robertson's Landscape & Irrigation Brevard County, FL www.robertsonlandscape.com Our Mission To love God, Love our Employees, and Love our Clients! Core Values Self-Starter | Quick to Act on Hard Things | Humbly Confident | Quality Craftsmanship | A Servant's Heart About Robertson's Robertson's has been delivering expert landscaping and irrigation services across Central Florida for over 20 years. We serve commercial, retail, healthcare, hospitality, religious, and residential properties throughout Central Florida. Our offerings include landscape design and installation, hardscaping, irrigation systems, sod, mulch, and stone installation — all executed with precision, reliability, and a focus on long-term property care. Guided by our mission to love God, our employees, and our clients, we approach every project with integrity, stewardship, and a commitment to excellence. At Robertson's, we don't just maintain landscapes — we build lasting partnerships through consistent service, clear communication, and a shared vision for growth. Position Summary We are seeking a highly organized and detail-driven Landscape Construction Coordinator to support our growing construction division. This role is critical to maintaining operational efficiency by coordinating field production, scheduling crews, organizing project logistics, and supporting daily construction operations. The ideal candidate brings a strong understanding of landscape construction practices, crew logistics, and office organization, with the ability to manage multiple projects simultaneously in a fast-paced environment. Key Responsibilities Operations Coordination

• Coordinate and maintain schedules for 4-5 landscape installation crews
• Work closely with Construction Manager and Operations leadership to optimize crew efficiency, routing, and job sequencing
• Prepare and distribute daily and weekly production schedules
• Ensure all jobs are properly set up with materials, equipment, labor hours, and job notes prior to execution
• Track project progress and communicate updates between field and office teams
• Coordinate deliveries, subcontractors, inspections, and vendor scheduling as needed
• Assist with job start-up preparation and project closeout coordination Payroll & Administrative Oversight
• Review and approve crew time entries for accuracy and proper job costing
• Process and submit payroll information in coordination with accounting
• Maintain organized job files, contracts, permits, change orders, and project documentation
• Support job costing efforts by tracking labor hours, materials, and production performance
• Assist with billing documentation and administrative support for completed work Communication & Team Support
• Serve as a key liaison between sales, operations, vendors, and field teams
• Communicate project expectations clearly to crews and leadership
• Provide real-time problem solving related to scheduling, materials, equipment, and field issues
• Support operational improvements and workflow organization within the construction department
• Maintain professionalism and strong customer service when interacting with clients and vendors Qualifications
• 1+ years of experience in landscape construction coordination, administration, or project support
• Strong knowledge of landscape construction methods, materials, and production processes
• Experience working with landscape management software such as LMN, Aspire, or similar systems preferred
• Proficiency in Microsoft Excel and/or Google Sheets
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong organizational, communication, and time management skills
• Detail-oriented with strong problem-solving abilities Success Metrics (KPIs)
• Crew scheduling efficiency and productivity
• Payroll accuracy and timeliness
• Organization and accuracy of project documentation
• Job setup readiness and material coordination
• Communication responsiveness between office and field teams
• Reduction in scheduling conflicts and operational downtime Compensation & Opportunity
• Competitive salary based on experience
• Performance-based incentives tied to operational efficiency and department success
• Growth opportunity into Project Manager or Operations leadership roles Why This Role Matters This position serves as a critical connection between the office and the field, helping ensure construction projects are organized, crews are properly scheduled, and jobs are set up for success.

The right candidate will play a major role in maintaining production flow, operational efficiency, and overall project execution quality within the construction division.

Job Type:

Full-time Pay:

$24.00 - $27.00 per hour

Benefits:

401(k) Paid time off Application Question(s): Do you have a valid drivers license? What experience do you have with Excel? How would your background and experience bring value to this position? How many years of administrative experience do you have? What's the reason you are looking for a new job?

Work Location:

In person