LABOR COORDINATOR

The Labor Coordinator is responsible for organizing, scheduling, and managing labor resources for all Everlast Productions events. This role ensures that the right personnel are assigned to the right projects at the right time, supporting smooth event operations and high‑quality production execution. The Labor Coordinator collaborates closely with Project Managers, Operations, Warehouse, and Department Directors to fulfill labor needs efficiently and accurately. All responsibilities must be performed in alignment with Everlast's core values of Safety , Excellence , Service , and Endurance . Responsibilities Labor Scheduling & Coordination Create, confirm, and adjust daily and weekly labor schedules based on event requirements, technician skill sets, and project timelines. Coordinate staffing for Audio, Video, Lighting, Scenic, Rigging, Warehouse, and Operations departments. Ensure labor assignments align with each project's technical needs, budget, and safety parameters. Track staff availability, PTO, blackout dates, and overtime usage to maintain efficiency and legal compliance. Communication & Cross‑Department Alignment Work closely with Project Managers to understand labor requirements, timelines, skills needed, and onsite expectations. Communicate assignments, call times, dress codes, safety requirements, and project details to all scheduled crew. Assist in coordinating union labor or freelance teams when required, maintaining positive partnerships with staffing vendors. Notify Warehouse, Operations, and Department Directors of staffing changes affecting production flow. Timekeeping, Documentation & Administrative Support Maintain accurate labor records, shift confirmations, schedules, and crew check‑ins for payroll processing. Track hours, break compliance, early dismissals, and scheduling changes to ensure accurate labor reporting. Assist HR and Payroll by providing correct labor data, timesheets, and documentation as needed. Maintain updated databases of technicians, freelancers, and specialty crew, including skills, certifications, and past assignments. Event Support & Resource Allocation Ensure all scheduled crew meet Everlast's Safety and training requirements before being assigned to job sites. Support onsite teams by responding quickly to last‑minute labor adjustments or emergencies. Assist with dispatching crew at the start of shifts and ensuring proper deployment across venues or departments. Monitor job progress and staffing needs throughout the day, adapting schedules as events evolve. Quality Control & Performance Monitoring Gather feedback from Project Managers and department leads about technician performance and professionalism. Maintain skill‑tracking notes to improve future scheduling accuracy and departmental Excellence . Recommend training opportunities or crew reallocations based on strengths and areas for growth. Support a culture of Service , teamwork, and accountability across all labor crews. Process & System Improvement Improve scheduling systems, communication tools, availability tracking, and staffing processes. Assist in developing labor SOPs to strengthen consistency and workflow Endurance . Help maintain labor forecasting tools to anticipate peak periods, shortages, and staffing risks. Ensure compliance with company, venue, and regulatory labor standards. Requirements and Skills 2-4 years of experience in labor coordination, operations scheduling, staffing, or live event logistics (preferred). Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously. Excellent communication skills, delivering clear and professional Service to both crew and internal departments. Strong time‑management and prioritization abilities, especially under pressure. Ability to work early mornings, evenings, weekends, and long hours during high‑volume periods, demonstrating Endurance . Familiarity with live event production departments (Audio, Lighting, Video, Scenic, Rigging) strongly preferred. Experience using scheduling software, spreadsheets, and project‑management tools. Understanding of safety practices and crew certification requirements. Ability to maintain confidentiality, professionalism, and high ethical standards. English proficiency required; bilingual skills are a plus. Benefits Health insurance Vision insurance Dental insurance 401(k) matching Paid time off Schedule and Work Location Monday to Friday, 9:00 AM to 6:00 PM baseline hours, with frequent early mornings, evenings, weekends, and holidays depending on event schedules

Work Location:

Headquarters Experience

• Labor coordination, staffing, production, or scheduling: 2-4 years (preferred)

• Live events or technical production environment experience (preferred) Language English (required).

Job Type:

Full-time Pay:

$23.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Education:

High school or equivalent (Required)

Experience:

Schedule management: 2 years (Required)

Microsoft Excel:

5 years (Required)

Language:

English (Required)

Work Location:

In person