Job Description
We are seeking to fill this position asap for our Lake Worth, FL office Construction Office Manager to oversee projects and office financial operations, compliance integrity, and administrative operations. This role manages AR/AP, certified payroll and payroll compliance, insurance and bonding, HR functions, and the company -wide Compliance programs including AISC, SBE, and CMMC, etc. Manages Front Desk & Financial Compliance Coordinator and the Executive & Administrative Assistant. Owns the Admin & Finance scorecard in ninety.io.
KEY RESPONSIBILITIES
Directly assist the President and Vice President with program initiatives to include, but not limited to: Document Control, Financial Management, Communication Liaison, Compliance and Safety, Payroll and HR Streamline and improve processes and procedures for all Staff, maintaining effective and organized SOPs Oversee Project Opening via contracts review, SOV accuracy, Tax Requirements, Bonding, NTO's, COIs, etc. Manage accounts receivable — invoice review, submittal and approval, pay application tracking, retainage collection, aging report, client follow-up / collections Oversee accounts payable — vendor invoice processing, PO matching, and vendor relationship management, ensuring all documents are traceable and retrievable in Tekla and other online filing systems. Ensure weekly payroll and certified payroll (WH-347) is submitted accurately and on time for all active projects — zero exceptions Manage company compliance calendar — insurance, licenses, SAM.gov, AISC Audits, CMMC, SBE, etc. Prepare and Execute Successful Audits - Schedule, update, maintain, coordinate and perform Audit Management from certification through completion without NCRs or Corrective Actions Oversee HR:
interviewing, onboarding, benefits administration, performance review process, employee records,training, SOPs, Reviews, etc. Manage insurance and bonding program — COI procurement, policy renewals, cost comparison, etc. Directly manage Administrative Coordinator and Executive & Admin Asst, run Wednesday Admin & Finance meeting Maintain all AISC QMS
records: WPS logs, WPQR records, NCR log, calibration records, QA/QC plans — in Tekla PowerFab Coordinate insurance claims for AUTO, WC, GL or Property as required Bachelor's in accounting, finance, or business administration or equal work experience; CPA or MBA a plus 5+ years financial management in construction; GovCon billing and Davis -Bacon experience required Proficient in QuickBooks, Office 365, and Tekla PowerFab or similar project accounting systems Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location:
In person Pay:
$27.00 - $36.00 per hour Benefits:
Dental insurance Health insurance Life insurance Paid time off Work Location:
In person
