Office Manager Office Administration Manage daily office operations and administrative staff. Maintain company policies, procedures, and filing systems. Coordinate office equipment, supplies, and facility needs. Answer and direct phone calls, emails, and customer inquiries. Schedule meetings, appointments, and company events. Construction Project Support Assist Project Managers with project documentation. Track contracts, subcontracts, change orders, permits, and project correspondence. Maintain project files and document control systems. Coordinate bid submissions and prequalification packages. Monitor project schedules and administrative deadlines. Accounting & Financial Administration Process accounts payable and accounts receivable. Assist with payroll processing and timesheet collection. Track project costs and job-cost reports. Coordinate with accounting regarding invoices, lien releases, and collections. Support budgeting and financial reporting activities. Human Resources Maintain employee records and personnel files. Coordinate hiring paperwork and onboarding. Track certifications, licenses, and training requirements. Assist with employee benefits administration. Ensure compliance with labor laws and company policies. Safety & Compliance Maintain safety documentation and records. Track employee safety training and certifications. Assist with OSHA compliance requirements. Manage insurance certificates and contractor licensing records. Support audits and regulatory reporting requirements. Fleet & Equipment Administration Track vehicle registrations, maintenance, and insurance. Maintain equipment records and utilization reports. Coordinate repairs and maintenance scheduling. Communication & Coordination Serve as liaison between field crews, project management, vendors, and clients. Support leadership with reporting and special projects. Prepare correspondence, reports, presentations, and meeting minutes. Monitor company communication and workflow processes. Qualifications Associate's or Bachelor's degree preferred. 5+ years of office administration experience, preferably in construction. Knowledge of construction contracts, bidding, project documentation, and accounting procedures. Strong Proficiency in Microsoft Office (Excel, Word, Outlook). Proficiency in AI apps application software Experience with construction management or accounting software (Procore, Viewpoint, Sage, QuickBooks, Foundation, or similar). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Key Skills Leadership and team management Project coordination Construction administration Payroll and accounting support Contract management Document control Problem-solving Time management Customer service Attention to detail

Pay:

$60,000.00 - $80,000.00 per year

Work Location:

In person