Site Admin/Timekeeper

• All candidates will be drug tested and go through a background check, random drug tests will be conducted. All candidates will be required to complete appropriate safety training before going on site.
• Must be okay with working in a job site environment and walking some distance to and from office and parking at the refinery .
• Employee will work onsite at Citgo Refinery in Lemont, IL 5 days a week, 8 hour days (M-F 6:30-3:00 PM).

A Site Admin/Timekeeper is responsible for reconciling time with badge reads and inputting payroll information for processing. Invoicing time, equipment and materials for site projects and submitting in customer and company software platforms. . Tracking job costing for project managers. Enter time and material each week into both Citgo and Brieser accounting software for comparison. Finalize billings once matched. Submit all onsite Brieser timecards for field employees Submit a Brieser job invoice (w/backup tickets) for all materials, subcontractors and rental equipment used for each job Code all paperwork following Brieser guidelines Manage incoming paperwork from Brieser staff, vendors, and customers for your site Process paperwork including time and safety sheets, job invoices with material tickets, and pricing out job invoice Coordinate with Site Foreman or Superintendent to ensure established deadlines for record submission are met. These deadlines include submission of paperwork or data to Brieser/customer. Develop a relationship with our customer under the direction of the foreman and/or superintendent Act as a liaison between the field and the office Performing a variety of administrative and clerical duties involving a basic knowledge of the company's activities, handling office equipment, filing or retrieving correspondence and other office tasks Ensure the office space is properly equipped and maintained with the necessary office supplies Submit monthly notes by job number on the status of billing Manage incoming PO's and change orders Site/Customer specific manpower reporting Assist with New Hire orientation on site

Job Type:

Full-time Pay:

$26.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Experience:

Construction:

2 years (Required)

Accounting:

3 years (Required)

Work Location:

In person