Construction Project Coordinator

Job Overview Highmark Companies is seeking a detail-oriented and financially minded Project Coordinator to support the successful setup, tracking, and financial administration of construction projects across the organization. As a key member of the Project Finance team, the Project Coordinator ensures that project financials are accurate, timely, and aligned with field operations and company standards. This role collaborates closely with Project Managers, Accounting, and Operations to maintain job cost integrity and provide essential reporting and insights. This position is ideal for someone who thrives in a fast-paced environment, enjoys solving complex financial challenges, and is committed to precision, organization, and continuous improvement.

Pay:

$58,000 - $68,000 annually

Location:

Onsite -

Savage, MN Responsibilities:

Project Financial Administration Review job setup in Sage, Procore, and HubSpot, ensuring all financial data and cost codes are complete and accurate. Assist with client billing, including preparing invoices, managing draw requests, and coordinating the schedule of values. Support the creation, tracking, and forecasting of project budgets alongside Project Managers and Finance. Review and process purchase orders, subcontractor invoices, and change orders for accuracy and coding. Assist with monthly WIP reporting, revenue recognition, and margin analysis. Monitor and maintain job cost accuracy, identifying discrepancies or cost trends proactively. Documentation & Organization Maintain organized and consistent project financial files. Track and log change orders, draw requests, and budget adjustments. Assist in preparing financial reporting packages for project review meetings. Support job closeout processes, ensuring all financial documentation is finalized and archived. Process & System Integrity Ensure accuracy of financial data across all systems: Sage, Procore, HubSpot. Collaborate with Accounting and Project Managers to align budgets, costs, and billing. Contribute to the creation and improvement of standard operating procedures (SOPs). Support system enhancements and workflow improvements that increase efficiency and data accuracy. Cross-Department Collaboration Act as a liaison between Finance, Project Management, and Operations to ensure financials match field performance. Communicate regularly with internal stakeholders to maintain alignment on budgets and cost tracking. Provide analytical and administrative support for monthly and quarterly financial reviews.

Why Highmark Companies:

Competitive Base Salary Health Insurance- Company pays 100% of employee premium Health Savings Account Dental Vision Critical Illness Life Insurance Employee Discount 401K + Company Matching Paid Holidays Responsible Paid Time Off Policy (flexibility to take time off to balance life outside of work) Profit Sharing Paid Employee Referral Program Great culture and team dynamic Highmark Companies has been named as one of the Top 200 Workplaces in Minnesota by the Star Tribune in 2025! Top Workplaces recognizes the most progressive companies in Minnesota based on employee opinions measuring engagement, organizational health, and satisfaction. The analysis included responses from over 79,000 employees at Minnesota public, private and nonprofit organizations. We couldn't have gotten this amazing honor without our employees. Come see what it's like to be a part of a Top Workplace!

Requirements :

2+ years of experience in construction project coordination, project accounting, or finance support. Strong understanding of job cost structure, construction billing, and financial reporting. Proficiency with Sage 300 CRE, Procore, HubSpot, and Microsoft Excel preferred. Excellent organizational and analytical skills with high attention to detail. Effective communication and collaboration skills. Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment. Valid driver's license Must pass a background check.

Pay:

$58,000.00 - $68,000.00 per year

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee discount Health insurance Health savings account Life insurance Paid time off Profit sharing Referral program Vision insurance Application Question(s): Do you have hands-on experience supporting construction projects through coordination, project accounting, or finance functions? Do you have experience working with job costing, construction billing processes, and financial reporting? Do you have experience tracking and maintaining job costs on construction jobs? Do you have experience reviewing and processing purchase orders, subcontractor invoices, and change orders? Do you have experience supporting client billing processes, including preparing invoices, handling draw requests, and managing the schedule of values?

Work Location:

In person