Permit Coordinator

NexGen HVAC & Plumbing is Hiring a Permit Coordinator!

Location:

Anaheim, CA Schedule:

Full-Time Pay Rate:

$24.00/hour +

Overtime Available Employment Type:

Permanent Overview NexGen HVAC & Plumbing is seeking a highly organized and detail-oriented Permit Coordinator to support our growing operations team in Anaheim, CA. This in-office role is critical to ensuring permits, inspections, and project documentation are processed accurately and efficiently across HVAC and plumbing projects. The ideal candidate thrives in a fast-paced environment, communicates effectively with both internal teams and external agencies, and is comfortable managing multiple priorities while maintaining accuracy and professionalism. Responsibilities Answer and manage the permit line, providing timely and accurate responses Respond promptly to internal communication platforms (Teams/chat) regarding CSR and permit-related inquiries Follow up with Project Managers to obtain site plans and required documentation Review and manage incoming emails from city departments and permitting systems such as iPermit Schedule HVAC and plumbing inspections and track required timelines Update customers regarding inspection schedules, permit statuses, delays, or changes Request permit updates and reschedule inspections when necessary Maintain and update spreadsheets to accurately track permits and inspection jobs Review daily job boards to ensure inspections are properly assigned and documented Monitor upcoming schedules 3-7 days in advance to confirm inspections and organization Coordinate and schedule subcontractors for engineering-related work when applicable Create and manage HVAC and plumbing inspection jobs Book warranty work and corrections accurately Ensure all emails, chats, and assigned tasks are completed promptly and efficiently Requirements High school diploma or equivalent Strong organizational and multitasking skills Excellent written and verbal communication abilities Proficiency with Microsoft Office, especially Excel and Outlook Ability to work in a fast-paced, deadline-driven environment Strong attention to detail and follow-up skills Ability to work independently and collaboratively with teams Nice to Have Previous experience in permitting, construction coordination, or administrative support Familiarity with HVAC and plumbing permitting processes Experience using permitting software such as iPermit Experience coordinating inspections or subcontractors Benefits Competitive hourly pay with overtime opportunities Stable, full-time employment Career growth and advancement opportunities Team-oriented and supportive work environment Opportunity to work on impactful projects within a growing company