Estimating Coordinator Responsibilities

• Upload, download, and print bid documents (plans preferably on 11" x 17" paper) from client's platform/links. This is to be completed the day of bid notification and/or plan download from client's platform. Continuously update estimators printed plan set with addendums and revisions.
• Set calendar invites for any and all client bid walks and/or bid calls. Invite to include Estimator, Regional Construction Manager, Director of Construction, and Vice President. Invite to be set as a 24-hour reminder prior to bid walk. A 2-hour reminder set prior to the bid walk on day of bid walk.
• Update Bid Mail, S-Drive, Estimator, Director of Construction, Regional Construction Manager of all plan addendums and revisions.
• Update Estimating Tracker / Bid Log both electronically and manually (white board).
• Set up the project for bidding in standard project folder (S-Drive, Estimating)
• Send Outlook reminder of bid due dates to Vice President, Director of Construction, Regional Construction Manager, and Estimator. These reminders, as a standard, are to be set 24 hours in advance.
• Set up project for bidding in Bid Mail to selected subcontractors after receiving required trades from the Estimator or assigned Project Manager. The task should be completed no more than two (2) business from the receipt of bid documents.
• Make follow up to subcontractors by phone call and/or email - phone call is the preferred method of contacting subcontractors when making follow up. Always send confirmation email after phone conversation with the subcontractors.
• Update subcontractor / vendor information on company database weekly.
• Assist in prequalification of subcontractors / vendors.
• Assist in assembling final proposal and bid submission to clients by understanding required documents for the bids. To include but not limited to WCCS Proposal Letter, Drawing Index, Client Bid Sheet, and Material Quantity Take Off (if required).
• Provide general assistance to Estimating, Construction and Accounting. Qualifications
• Experience in retail/convenience stores & fast-food environment is a plus
• Proficiency with Microsoft Excel, Microsoft Word, Adobe and BIDMAIL
• Ability to work independently with little / no assistance
• Strong troubleshooting and critical thinking skills
• Excellent written and verbal communication skills
• Previous Bid Coordinator experienced preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Walking, climbing stairs, sitting and standing
• Reach with hands and arms

Compensation & Benefits:

• Position is Full-time, Monday thru Friday 8am to 5pm, with weekends off
• $25 - $28 per hour (depending on experience)
• Company Medical, Dental, Vision and Chiropractic available after 30 days of employment
• 401k plans available after 6 months of employment
• Paid Holidays
• Paid Time off This company hires individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or other related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, genetic characteristic or information, military or veteran status, or any other characteristic protected by state and federal law.

Employment is contingent upon the new employee providing documents proving eligibility to work. This is a drug free company. All applicants are required to have reliable transportation.

Job Type:

Full-time Pay:

$25.00 - $28.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

BIDMAIL:

1 year (Required) Ability to

Commute:

Rancho Cucamonga, CA 91730 (Required)

Work Location:

In person