Contractor for Home Modification Class A, B or C

Contractor for Home Modification Class A, B or C Charity Care Group The Foundation 100 Bosley Avenue, Suffolk, VA 23434

Project Overview:

Collaborative Home Modification Initiative for Aging in Place Charity Care Group, in partnership with the U.S. Department of Housing and Urban Development's Older Adults Home Modification Program (OAHMP), is launching a comprehensive initiative to enable low-income elderly homeowners in Norfolk, Virginia to age in place safely and comfortably.

This collaborative project aims to:

Implement low-cost, high-impact home modifications to reduce fall risks, improve safety, and increase accessibility for seniors aged 62 and older. Modifications may include installing grab bars, railings, lever-handled doorknobs and faucets, temporary ramps, and adaptive equipment. Utilize a person-centered approach, incorporating the expertise of licensed Occupational Therapists (OTs) to tailor modifications to each client's specific goals and needs. OTs will evaluate clients' functional abilities and home environments to optimize independence. Serve approximately 50 low-income elderly homeowners over a 3-year period, focusing on those unable to perform modifications themselves. Coordinate with local community organizations, healthcare providers, and senior services to identify and reach eligible participants. Provide education and resources on fall prevention, home safety, and aging in place strategies to program participants and the broader community. Leverage Charity Care Group's existing relationships and utilize Certified Aging-in-Place Specialists (CAPS) to maximize program impact and efficiency. Adhere to HUD's guidelines, including the $5,000 per unit cap for modifications, while ensuring comprehensive support for each participant. Contribute to the growing body of research demonstrating the positive impact of home modifications on fall prevention and disability reduction among community-dwelling elderly. Ensure at least one-third of funding serves communities with substantial rural populations, as required by OAHMP guidelines Scope of Work for Home Modifications under the Older Adults Home Modification Program (OAHMP) Detailed List of Potential Modifications: Accessibility Improvements (40% of modifications budget) Installation of ramps for easier home access Widening of interior doorways to accommodate walkers or wheelchairs Installation of walk-in showers or bathtubs to reduce fall risk Lowering of countertop heights in kitchens and bathrooms Installation of automatic doors or door openers Installation of offset door hinges or swing-clear door hinges Fall Prevention Measures (30% of modifications budget) Installation of grab bars in bathrooms and high-risk areas Application of non-slip flooring in key areas Enhancement of lighting throughout the home Installation of shower benches for safer bathing Installation of raised toilet seats for improved accessibility Repair of uneven surfaces that pose tripping hazards Mobility Enhancements (20% of modifications budget) Installation of railings on stairs and in hallways Replacement of doorknobs and faucets with lever-handled versions Installation of "tap-n-go" or hands-free door hold-open capabilities Widening of hallways to accommodate walkers or wheelchairs Safety Features (10% of modifications budget) Installation of visible or audible doorbells throughout the house Installation of security alarm systems Installation of smoke detectors and carbon monoxide detectors Emphasis on

Accessibility, Safety, and Aging-in-Place Features:

Person-Centered Approach:

All modifications must be tailored to each client's specific needs and goals, as determined by a comprehensive assessment conducted by a licensed Occupational Therapist (OT), Occupational Therapy Assistant (OTA), or Certified Aging-in-Place Specialist (CAPS).

Low-Cost, High-Impact Focus:

Modifications should prioritize cost-effective solutions that significantly improve the client's ability to age in place safely and comfortably.

Universal Design Principles:

Incorporate design elements that enhance accessibility for all users without sacrificing style or functionality.

Visitability:

Consider modifications that improve home accessibility for potential visitors with disabilities.

Adaptability:

Include features that can be easily modified or adjusted to accommodate changing needs over time.

Environmental Hazard Mitigation:

Address potential health and safety hazards in the home environment, such as poor lighting, tripping hazards, or inadequate ventilation. Compliance with

HUD Guidelines:

All modifications must adhere to the $5,000 per unit cap set by HUD, unless pre-approval is obtained for complex cases.

Quality Assurance:

A follow-up assessment and inspection must be conducted by the OT, OTA, or CAPS to ensure modifications meet work order requirements and the client's needs.

Client Education:

Provide training to clients on the safe and proper use of adaptive equipment and home modifications. Coordination with

Existing Services:

Ensure modifications do not duplicate benefits provided by Medicare, Medicaid, or other healthcare providers. Contractors must demonstrate expertise in aging-in-place modifications and a commitment to delivering high-quality, client-centered services within the OAHMP framework Contractor Requirements for OAHMP Home Modification RFP Licenses and Certifications

Required:

Valid Virginia Class A, B, or C Contractor's License, depending on the scope and value of work Business License for the City of Norfolk, Virginia Certified Aging-in-Place Specialist (CAPS) certification from the National Association of Home Builders (NAHB) preferred Universal Design Certified Professional (UDCP) certification preferred Lead-Safe Certified by the EPA if working in homes built before 1978 OSHA 10-hour Construction Safety and Health certification for all on-site personnel

Insurance Requirements:

General Liability Insurance:

Minimum $1,000,000 per occurrence and $2,000,000 aggregate

Workers' Compensation Insurance:

As required by Virginia state law

Professional Liability Insurance:

Minimum $1,000,000 per claim

Automobile Liability Insurance:

Minimum $500,000 combined single limit

Umbrella Liability Insurance:

Minimum $2,000,000

Contractor's Equipment Insurance:

Covering all equipment used in the performance of work All insurance policies must name Charity Care Group and HUD as additional insured parties Experience with Accessibility Modifications: Minimum of 5 years of experience in residential construction and renovation Demonstrated experience in completing at least 20 accessibility modification projects for seniors or individuals with disabilities within the last 3 years Familiarity with ADA guidelines and universal design principles Experience working with Occupational Therapists in implementing home modifications Knowledge of local building codes and regulations related to accessibility modifications Proven track record of completing projects within budget and on schedule Experience working with low-income clients and/or in HUD-funded programs preferred Ability to provide at least three references from clients or organizations for whom accessibility modifications have been completed Demonstrated understanding of the unique needs of older adults and the principles of aging in place

Additional Requirements:

Ability to work collaboratively with Charity Care Group staff, Occupational Therapists, and other professionals involved in the OAHMP program Commitment to maintaining client confidentiality and adhering to HUD's privacy regulations Capability to provide detailed, itemized cost estimates and invoices for each modification project Willingness to participate in program-specific training on working with older adults and understanding the goals of the OAHMP program Ability to communicate effectively with older adults and their families, demonstrating patience and respect Commitment to maintaining a clean, safe work environment and minimizing disruption to the client's daily life during modifications Flexibility to accommodate the unique needs and schedules of older adult clients Contractors must provide documentation demonstrating their qualifications, certifications, insurance coverage, and relevant experience as part of their proposal submission. Charity Care Group reserves the right to request additional information or documentation as needed to evaluate contractor qualifications. Budget Guidelines for OAHMP Home Modification RFP Maximum Budget per

Home:

As per HUD guidelines, the maximum budget for home modifications is $5,000 per unit. This $5,000 cap includes all costs related to physical modifications, including labor, materials, and equipment. Contractors must strive to maximize the impact of modifications within this budget constraint. In exceptional cases where modifications may exceed the $5,000 cap, contractors must provide detailed justification for review and potential pre- approval by HUD.

Itemized Cost Breakdown Request:

Contractors must provide a detailed, itemized cost breakdown for each proposed modification.

This breakdown should include:

Labor Costs:

Hourly rates for different types of labor (e.g., carpenter, electrician, plumber) Estimated hours for each type of labor per modification Total labor cost per modification

Materials:

Itemized list of all materials needed for each modification Unit cost for each material Quantity of each material required Total material cost per modification

Equipment:

List of any specialized equipment required for modifications Rental or usage costs for equipment Total equipment cost per modification

Permits and Fees:

Costs for any required permits or inspections Any other applicable fees Overhead and Profit: Clearly stated overhead and profit percentages

Contingency:

A modest contingency amount (not to exceed 10% of the total) for unforeseen circumstances

Total Cost:

Sum of all costs, ensuring the total does not exceed $5,000 per unit

Additional Budget Considerations:

Contractors should prioritize modifications based on the assessment provided by the Occupational Therapist or CAPS certified professional. Proposals should include options for scaling modifications if necessary to meet budget constraints. Contractors must be prepared to work with Charity Care Group to adjust proposed modifications if needed to stay within budget while meeting client needs. Any cost-saving measures or value engineering proposals should be clearly explained in the bid. Contractors should indicate any bulk purchasing discounts or other cost- saving strategies they can offer for multiple unit modifications.

Payment Schedule:

Provide a proposed payment schedule aligned with project milestones. Final payment will be contingent upon satisfactory completion of work and approval by the Occupational Therapist or CAPS certified professional.

Cost Reporting:

Contractors must be prepared to provide detailed cost reports for each completed modification project. These reports will be used for program evaluation and reporting to HUD. Contractors are encouraged to demonstrate creativity and efficiency in their proposals to maximize the impact of modifications within the $5,000 per unit budget constraint. The ability to provide cost-effective solutions will be a key factor in the evaluation of proposals. Timeline for OAHMP Home Modification

RFP RFP Release Date:

August 1, 2025

Pre-Proposal Conference:

April 8, 2025 Mandatory attendance for all interested contractors Deadline for

Written Questions:

Aug 5, 2025, 5:00 PM EDT All questions must be submitted in writing to [rfp@charitycaregroup.org] Answers to

Questions Posted:

Aug 11, 2025

Proposal Submission Deadline:

Aug 15, 2025, 3:00 PM EDT Late submissions will not be accepted

Proposal Evaluation Period:

Aug 16 - Sept 1, 2025 Shortlist Notification: Sept 3, 2025 Contractor Interviews (if necessary): Sept -5, 2025 Final Selection Notification: Sept 8, 2025

Contract Negotiation Period:

Sept 9-12, 2025

Contract Award:

Sept 15, 2025

Project Kickoff Meeting:

Sept 19, 2025

First Home Assessment:

August 1, 2025

Monthly Progress Reports Due:

Last business day of each month

Project Completion Deadline:

July 31, 2028

Note:

All dates are subject to change at the discretion of Charity Care Group. Any changes will be communicated to all participating contractors in writing. Contractor Qualifications and Requirements for OAHMP Home Modification RFP Licensing and Certification: Valid Virginia Class A, B, or C Contractor's License Business License for the City of Norfolk, Virginia Certified Aging-in-Place Specialist (CAPS) certification preferred Universal Design Certified Professional (UDCP) certification preferred Lead-Safe Certified by the EPA for homes built before 1978 OSHA 10-hour Construction Safety and Health certification for all on-site personnel

Insurance:

Commercial General Liability Insurance:

Minimum $1,000,000 per occurrence, $2,000,000 aggregate

Workers' Compensation Insurance:

As required by Virginia state law

Automobile Liability Insurance:

Minimum $500,000 combined single limit

Professional Liability Insurance:

Minimum $1,000,000 per claim

Contractor's Equipment Insurance Experience:

Minimum 5 years of experience in residential construction and renovation Completed at least 20 accessibility modification projects for seniors or individuals with disabilities in the last 3 years Demonstrated knowledge of ADA guidelines and universal design principles Experience working with Occupational Therapists in implementing home modifications Familiarity with local building codes and regulations related to accessibility modifications

Financial Stability:

Adequate financial resources to perform the contract or ability to obtain them Ability to comply with the required performance schedule, considering existing business commitments

Performance Record:

Satisfactory performance record on similar projects Satisfactory record of integrity and business ethics No exclusions from

Federal Procurement or Non-procurement Programs Technical Capabilities:

Necessary organization, experience, accounting, and operational controls Technical skills to perform the work or ability to obtain them Necessary production, construction, and technical equipment and facilities

Compliance:

Ability to comply with federal contract provisions, including: Equal Employment Opportunity requirements Drug-Free Workplace Act compliance Use of minority and women's business enterprises when possible

Communication and Client Interaction:

Proven ability to work and communicate effectively with homeowners and non-construction professionals Demonstrated sensitivity to the needs of older adults and individuals with disabilities

Project Management:

Ability to complete inspections and work in a timely manner Capability to provide detailed, itemized cost estimates and invoices Willingness to participate in program-specific training on working with older adults

References:

Provide at least three references from clients or organizations for whom accessibility modifications have been completed Contractors must submit documentation demonstrating their qualifications with their proposal. Charity Care Group reserves the right to request additional information to evaluate contractor qualifications. Evaluation Criteria for Contractor Proposals Technical Capabilities (25%) Demonstrated understanding of OAHMP requirements and goals Proposed approach for conducting home assessments and modifications Quality and comprehensiveness of proposed modifications Ability to complete projects within $5,000/unit cap Expertise in aging-in-place and universal design principles Experience and Qualifications (20%) Years of experience in home modifications for seniors Relevant certifications (e.g.

CAPS, UDCP

) Number of similar projects completed Qualifications of key personnel References from past clients Project Management (15%) Proposed timeline and project schedule Quality control processes Reporting and documentation procedures Communication plan with clients and Charity Care Group Cost Proposal (20%) Overall cost-effectiveness Detailed breakdown of costs per modification type Proposed payment schedule Value engineering suggestions Compliance and Safety (10%) Adherence to HUD guidelines and local regulations Insurance coverage Safety record and practices Environmental considerations Community Impact (10%) Plan for engaging local subcontractors and suppliers Proposed outreach and education activities Strategies for serving rural communities (if applicable) Proposals will be scored on a scale of 1-5 for each criterion, then weighed according to the percentages above. The highest scoring proposal that meets all requirements will be selected. Submission Guidelines for OAHMP Home Modification Contractor RFP Proposal Format Submit proposals in PDF format Use 12-point Times New Roman font Include page numbers on all pages Limit proposal to 30 pages, excluding appendices Required Sections Cover letter (max 2 pages) Executive summary (max 2 pages) Company qualifications and experience Proposed approach and methodology Detailed cost breakdown Project timeline References (minimum 3) Submission Deadline Proposals must be received by Aug 15, 2025, 3:00 PM EDT Late submissions will not be considered Delivery Method Submit proposals via email to: [insert email address] Subject line: "OAHMP Contractor Proposal - [Company Name]" Inquiries and Clarifications Submit all questions in writing to [insert contact email] Deadline for questions: Aug 2, 2025, 5:00 PM EDT Proposal Validity Proposals must remain valid for 90 days after the submission deadline Completeness Ensure all required documents and information are included Incomplete proposals may be disqualified Confidentiality Clearly mark any proprietary or confidential information Charity Care Group will maintain confidentiality to the extent permitted by law Costs of Proposal Preparation All costs incurred in preparing the proposal are the responsibility of the bidder Right of Rejection Charity Care Group reserves the right to reject any or all proposals Charity Care Group is not obligated to award a contract based on this RFP Questions for Bidders to Answer Company Information Provide an overview of your company, including years in business and expertise in home modifications for seniors. Describe your company's experience with HUD-funded programs or similar government initiatives. Explain your company's mission and how it aligns with the goals of the Older Adults Home Modification Program (OAHMP). Qualifications and Experience List all relevant licenses and certifications held by your company and key personnel (e.g., CAPS, UDCP). How many accessibility modification projects for seniors have you completed in the last three years? Provide contact information for three customer references from similar projects. Project Approach Describe your approach to conducting home assessments and modifications within the $5,000 per unit cap set by HUD. How will you ensure modifications meet the specific needs of each elderly client? What strategies do you use to minimize disruption to the homeowner during the modification process? Technical Capabilities Detail your expertise in aging-in-place and universal design principles. Describe your quality control processes for ensuring work meets HUD standards and program requirements. How do you handle unexpected issues or changes during a project? Project Management Provide a sample timeline for completing a typical home modification under this program. Explain your communication plan with homeowners and Charity Care Group throughout the project lifecycle. How do you manage and oversee subcontractors used on your projects, if applicable? Pricing and Cost Control Provide an itemized cost breakdown for typical modifications (e.g., grab bars, ramps, bathroom modifications). Describe your strategies for maximizing the impact of modifications within the $5,000 per unit budget constraint. What is your process for handling change orders and cost overruns? Compliance and Safety Outline your safety practices and record on similar projects, including any OSHA certifications held by personnel involved in this work. Describe how you ensure compliance with local building codes, HUD regulations, and accessibility standards like ADA guidelines. Provide details of your current insurance coverage, including liability, workers' compensation, and other relevant policies. Community Impact Explain how you plan to engage local subcontractors or suppliers in this project to support community economic development efforts. Describe any outreach or education activities you would propose to promote aging-in-place concepts within the community. Additional Information What sets your company apart from competitors for this specific project? Are there any innovative solutions or approaches you would recommend to enhance program effectiveness? #Workwolf