Assistant FOM - Austin Industrial-(Freeport, TX)

Assists with accounting and administrative support functions for the assigned project (job) site(s). N/A N/A Process and enter vendor/subcontractor invoices Enter timesheets Provide administrative support Process and enter vendor/subcontractor invoices Enter timesheets Provide administrative support Receive, review, and process vendor invoices Take delivery of goods and/or materials and ensure accurate reporting in accounting system Assist with onboarding employee‑owners and maintaining accurate HR forms/records Ensure jobsite timesheets are entered accurately and timely Coordinate weekly payroll function Review and enter pay requests from subcontractors in the accounting system Keep track of Lien Waivers, Supplier's Release, Notice of Intent to Lien, Mechanic's Lien, and Release of Lien Assist with periodic internal and external audits Assist with various reporting requirements Assist with record keeping, filing, and other administrative or clerical duties Ensure effective team coverage by cross‑training on various roles/responsibilities Maintain ongoing contact with various jobsites, regional offices, and departments to ensure organizational strategic goals are achieved Perform various ad hoc requests Meet accounts payable financial standards by providing annual accounts payable budget information, monitoring expenditures, identifying variances, and implementing corrective actions Develop, implement, and maintain procedures, as related to accounts payable functions, in accordance to overall company financial policy Train AP functions throughout the company Work closely with internal and external auditors by supplying information and technical assistance as necessary Perform a wide variety of special projects, as needed Qualifications Required for this Position Education Bachelor's degree in accounting, business, or related field Accounts Payable certification preferred Experience 8+ years of experience in accounts payable or related field required Minimum of five years of supervisory experience Strong analytical and problem-solving skills required Effective communication skills, both verbal and written Ability to lead a team environment with emphasis in customer service, accuracy, and timeliness Proficient in Microsoft Outlook, Excel, and Word Knowledge of Viewpoint and/or CMiC ERP systems preferred Construction industry experience preferred Austin Industrial is an Equal Opportunity Employer. See the "Know Your Rights" poster available in English and Spanish . No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( e. , payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217. Receive, review, and process vendor invoices Take delivery of goods and/or materials and ensure accurate reporting in accounting system Assist with onboarding employee‑owners and maintaining accurate HR forms/records Ensure jobsite timesheets are entered accurately and timely Coordinate weekly payroll function Review and enter pay requests from subcontractors in the accounting system Keep track of Lien Waivers, Supplier's Release, Notice of Intent to Lien, Mechanic's Lien, and Release of Lien Assist with periodic internal and external audits Assist with various reporting requirements Assist with record keeping, filing, and other administrative or clerical duties Ensure effective team coverage by cross‑training on various roles/responsibilities Maintain ongoing contact with various jobsites, regional offices, and departments to ensure organizational strategic goals are achieved Perform various ad hoc requests Meet accounts payable financial standards by providing annual accounts payable budget information, monitoring expenditures, identifying variances, and implementing corrective actions Develop, implement, and maintain procedures, as related to accounts payable functions, in accordance to overall company financial policy Train AP functions throughout the company Work closely with internal and external auditors by supplying information and technical assistance as necessary Perform a wide variety of special projects, as needed Bachelor's degree in accounting, business, or related field Accounts Payable certification preferred 8+ years of experience in accounts payable or related field required Minimum of five years of supervisory experience Strong analytical and problem-solving skills required Effective communication skills, both verbal and written Ability to lead a team environment with emphasis in customer service, accuracy, and timeliness Proficient in Microsoft Outlook, Excel, and Word Knowledge of Viewpoint and/or CMiC ERP systems preferred Construction industry experience preferred Austin Industrial is an Equal Opportunity Employer. See the "Know Your Rights" poster available in English and Spanish . No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( e. , payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217. Valid Driver's License Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.