Asst. Property Manager

We are looking for an Assistant Property Manager to support day-to-day operations for a residential portfolio in New Jersey. This Long-term Contract position is ideal for a property management specialist who can balance leasing activity, compliance oversight, resident relations, and operational follow-through. The role focuses on sustaining strong occupancy, maintaining complete and audit-ready documentation, and helping create a well-managed community experience for residents, vendors, and partners.

Responsibilities:

• Oversee applicant flow and waiting list activity by keeping records current, removing outdated entries on a scheduled basis, and assisting prospective residents with the application queue process through online leasing platforms.
• Coordinate the full move-in cycle for new residents, including explaining eligibility guidelines, preparing lease documentation, and completing onboarding paperwork accurately and on time.
• Monitor occupancy trends regularly and take timely action to reduce vacancy, support leasing goals, and maintain strong performance across assigned properties.
• Support outreach and property presentation efforts by promoting communities effectively and helping maintain an attractive, welcoming appearance throughout the site.
• Prepare leases, renewals, and income recertification documents for applicable housing programs while ensuring all submissions meet required deadlines.
• Guide residents through recertification steps when needed and maintain organized physical and digital files that are complete, accurate, and ready for review or audit.
• Work closely with subsidy administrators, housing partners, and third-party payers to secure required approvals, rental portions, deposits, and initial rent commitments.
• Assist with resident transfers, accommodation requests, and day-to-day concerns while delivering responsive service and escalating issues appropriately.
• Track maintenance completion, preventive service, inspections, and unit turnover timelines to help ensure homes are turned and serviced within company standards and safe work practices are followed.
• Partner with the Property Manager and internal teams to support overall site operations, share effective practices, and address market-rate pricing or leasing adjustments when applicable.