Billing Clerk and Accounting Assistant

Job DescriptionJob Description Job Description for

Accounting Assistant and Billing Clerk:

The duties of the accounting assistant are to support the accounting department by performing clerical and accounting tasks. This includes processing transactions, assisting when needed when the Manager is out of the office, along with helping and filling in for the billing clerk. The software that is used is ERP One (

AKA:

Distribution One or Advantive).

MUST BE DETAIL ORIENTED!

!

Responsibilities :

• Accounts payable and receivable : Daily process vendor invoices, vouching. Weekly, run the AR Aging Report and Accounts Receivable Report for tracking customer payments. Daily track customer payments and send a projected AR Report to upper management. The end of the week reflects the payments processed for the week.

Vendor Statements :

Daily, review vendor payment needs, and payments processed

Customer Statements :

Daily, review for aging customer invoices to be paid. Banking processing : Daily, when the manager is out of the office, I assist with the banking activity and transactions to be processed. Also, process customer ACH and/or check payments.

Spreadsheets for the banking process:

Daily, when assisting with the banking activity, the spreadsheets are updated and sent to upper management.

Payroll :

Daily Track hours. Weekly payroll processes are to be submitted to the payroll processing company for processing. Weekly Payroll Entry and 401 (k) Entry for payroll

Expense Reports :

Weekly, on Monday, the sales personnel's expense reports are processed to receive a 'live' check.

Communication :

Daily communication internally with the accounting manager, billing clerk, purchasing representatives, customer service, and warehouse manager. As needed, communicate with customers regarding questions they may have for invoicing or packing slips. As needed, communicate with vendors regarding payments or remittance information.

Reconciling :

Monthly reconcile bank statements. This is done after the month-end.

Accounts Payable :

Daily includes matching packing slips received by warehouse personnel to POs generated by the purchasing personnel.

Vouchering :

Daily, after the invoices are reviewed by upper management, they are matched to POs. If a packing slip was received and posted by warehouse personnel, the invoice can be entered into the billing system. If there is no packing slip, the invoices are matched to the POs and grouped, waiting for the packing slip to be posted and received by the warehouse personnel.

Secondary Invoicing :

Daily, when the manager is out of the office, assist with the processing of secondary invoices.

Checks processed:

Daily activity for vendor payments and any checks the manager assigns to process. Accounting tasks :

Accounts Receivable:

Daily tasks include reviewing and tracking customer payments and sending statements to customers. Other tasks assisting the accounting manager include: Assisting with paperwork for the following : o End of Month, run reports as the manager requests o Monthly process Sales and Use Tax o Report on Monthly Sales Analysis when the manager is out of the office and makes requests o Report Commissions when the manager is out of the office and makes requests o Various reports if the manager requests assistance o New Hire paperwork Billing Clerk job duties : The billing clerk's duties include responsibility for generating customer packing slips for orders to be shipped or delivered and invoices based on provided information. Also, including verifying customer details and billing charges, maintaining accurate billing records, and ensuring timely and accurate billing while adhering to company policies and procedures. Daily generate reports at the end of the day for invoicing and the daily sales. Daily run backorder report and match up orders for the backorder file. There are various tasks included in processing the packing slips and invoices. (which will be trained and shown processes)

Communication :

Daily communication internally with customer service and warehouse personnel, and the warehouse manager. Other departments as needed.

Core Competencies :

•Proficiency in Microsoft Office Some HR skills (not required but a plus) Attention to detail•Ability to handle and prioritize multiple tasks, work under pressure, and meet all deadlines Can communicate verbally and in writing Knowledge of basic accounting Forward-looking thinker who actively seeks opportunities Other core competencies will be defined by your direct supervisor/manager

Job Requirements:

•This position is in the office, not remote or hybrid. This position requires a 40-hour minimum work week Minimum of one year of experience Company DescriptionWe are a family owned and operated industrial distributor that is growing rapidly with 4 locations in Wisconsin. Adaptability and communication skills are a must. We are looking for someone who can take direction well in the beginning but once you have your feet wet can be a self-starter. We as a company do not fit in a box nor do we ask our customers to fit inside a box. We create the box that our customer wants to fit into.

Company DescriptionWe are a family owned and operated industrial distributor that is growing rapidly with 4 locations in Wisconsin. Adaptability and communication skills are a must. We are looking for someone who can take direction well in the beginning but once you have your feet wet can be a self-starter. We as a company do not fit in a box nor do we ask our customers to fit inside a box. We create the box that our customer wants to fit into.